People & Culture Coordinator

Description

Employee   Engagement & Recognition

• Coordinate and   send employee care items and gifts for life events (e.g., bereavement   flowers, newborn gifts).
• Manage quarterly   promotion announcements in partnership with Marketing.
• Prepare and   distribute monthly service award information; maintain and update the Service   Award Listing.

Employee   Lifecycle Administration

• Download new hire   paperwork and maintain employee files.
• Create new   employee files and archive termination files.
• Send separation   paperwork to departing employees.
• Schedule and/or   conduct exit interviews and maintain related documentation.
• Track document   acknowledgements in Paylocity.
• Track and follow   up with leaders for outstanding People + Culture documentation.
• Complete   employment verifications.

HR Communications   & Documentation

• Prepare and   distribute the Weekly Alert and Monthly Hire & Termination Report to   stakeholders.
• Draft People +   Culture documents such as offer letters, payroll changes and employee change   notices. 
• Draft basic   employee warnings as directed by People + Culture leadership.
• Manage incoming   and outgoing mail for the People + Culture department.
• Invoicing and   billbacks for the People + Culture department. 

Payroll &   Systems Support

•  Support   payroll-related People + Culture tasks in coordination with Payroll.
• Assist with   updates to the organizational chart in Paylocity.

Recruitment   Support

•  Support with internal   job requisitions.
• Coordinate new   hire onboarding activities to ensure new hires have a strong onboarding   experience.

Compliance &   Reporting

• Provide administrative support for annual IDA reporting.
• Ensure timely and accurate People + Culture recordkeeping and compliance tracking.
• Maintain and update quarterly performance tracking reports for leadership.

Benefit Support

• Provide administrative support   across various benefit functions, including wellness program tracking,   distributing new hire benefit welcome communications, preparing reports as   needed, and processing invoices from insurance carriers.

Team &   Organizational Support

•  Collaborate with People   + Culture team members to ensure consistent People + Culture practices across   departments.

Education

• Associate’s   degree preferred in Human Resources or Business Administration
• 1-3 years of   experience in Human Resources or Administrative support preferred

Requirements

• Strong organizational skills and attention to detail.
• Proven ability to handle confidential information with discretion. 
• Proficiency in Microsoft Office Suite; experience with Paylocity is a plus.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.