Executive Assistant

Who We Are:

We are on a mission to become a leading supplier of critical materials that enable the green energy and technology revolution.  Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G. 

We have a substantial interest in the Round Top, Heavy Rare Earth, Lithium and Critical Minerals deposit in West Texas. We have also developed the United States’ first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere. By developing this fully integrated, US-based “mine-to-magnet” critical mineral supply chain, we are poised to become the leading domestic supplier to these industries.

What You Can Expect:

At USA Rare Earth, we are pioneers and problem solvers, technologists and team players. Together, we:

Build Solutions: If our task was a simple one, it would already be done. We are creative and solution-oriented, and we think outside the box to solve important problems. We know that a range of expertise and technologies is needed for success, and we work across sectors and alongside customers to deliver world-class solutions in sustainable ways.

Deliver Quality: When we do things, we do them well. We believe that top-tier quality leads to industry competitiveness and we hold ourselves to the highest quality standards. We move fast when executing, but safety, quality, and excellence always come first.

Lead responsibly: We have a responsibility to the planet, our consumers, our country, and each other. We put safety at the center of all we do, take accountability for our actions, incorporate sustainable practices in our processes and act with the financial best interest of our investors and consumers in mind.

Win Together: Establishing a rare earth magnet supply chain is a big undertaking – and getting there is a team effort. We communicate openly, work together and challenge each other in pursuit of our goals. With every step we take we learn and get better.

Position Overview

USA Rare Earth is seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to support our Executive Team. This role will serve as the right hand to the CEO, ensuring smooth daily operations, effective time management, and seamless coordination with internal and external stakeholders.

The ideal candidate thrives in a dynamic, fast-paced environment, demonstrates sound judgment, and brings a balance of professionalism, discretion, and initiative. This is a pivotal role that will help the Executive Team stay focused on strategic priorities while enabling organizational efficiency and growth.

Key Responsibilities

Executive Support & Calendar Management

• Manage the CEO’s calendar, including scheduling meetings, site visits, investor calls, and travel logistics.
• Prioritize competing demands and ensure the CEO is well prepared for all engagements.
• Serve as the primary gatekeeper for time and information flow to/from the CEO.

Meeting & Communication Coordination

• Draft, edit, and proofread correspondence, presentations, and reports on behalf of the Executive Team.
• Support board and leadership team meetings by preparing agendas, collecting materials, taking minutes, and ensuring follow-up on action items.
• Manage confidential and sensitive information with the highest degree of professionalism.

Operational & Project Support

• Partner with the Executive Team to track key initiatives, ensuring deadlines and deliverables are met.
• Coordinate cross-functional projects, providing administrative and logistical support as needed.
• Liaise with finance, HR, operations, and external partners to support Executive Team priorities.

Relationship Management

• Act as a key point of contact between the Executive Team and internal teams, clients, investors, regulators, and other external partners.
• Build strong working relationships across all levels of the organization.
• Ensure consistent, professional representation of the Executive Team and the company.

Qualifications

• 7+ years of executive support experience, ideally supporting C-suite leaders in manufacturing, energy, government, or industrial sectors.
• Exceptional organizational skills and ability to manage multiple priorities with speed and accuracy.
• Strong written and verbal communication skills, including the ability to draft executive-level correspondence and presentations.
• High level of discretion, integrity, and judgment in handling sensitive information.
• Proficiency with Microsoft Office Suite, Teams, and modern collaboration tools; experience with travel coordination and expense management systems.
• Ability to thrive in a fast-paced, evolving environment and anticipate needs proactively.
• Willingness to travel occasionally to company facilities