Senior Manager, Payroll, North America

Job ID: 275573

Location Name: CA-FSC SF Off (0174)

Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US)

Job Type: Full Time

Position Type: Regular

Job Function: Human Resources

Remote Eligible:Works Onsite 2X Weekly

Company Overview:

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves.  We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the Extra Ordinary in each of us.  We are united by a common goal - to reimagine the future of beauty.

The Opportunity:

As the Senior Manager Payroll, North America, you will be responsible for the strategic oversight and execution of end-to-end payroll operations across the United States and Canada. This includes ensuring the timely and accurate processing of payroll for both salaried and hourly employees, compliance with federal and regional regulations. Reporting to the Director, HR Shared Services, you will be overseeing a team of Payroll Ops Lead, Payroll Analysts, specialists and leading strategic payroll operations. This role requires deep expertise in US and Canada payroll regulations, tax laws, systems and compliance standards.

Key Responsibilities:

• Manage the end-to-end payroll process for both hourly and salaried employees, including the review, validation, reconciliation, and timely processing of payroll data and payments.
•  Analyze, audit, and resolve payroll and timekeeping issues, ensuring compliance with company policies and procedures while addressing employee concerns efficiently and accurately.
• Serve as the payroll subject matter expert within the payroll team, internal stakeholders, auditors, and one of the primary points of contact for our payroll provider.
• Collaborate closely with cross-functional teams including Global Mobility, Tax, Benefits, Finance, Legal, and HR on matters such new business activities and regional initiatives to ensure payroll needs across the U.S. and Canada are identified, communicated, and effectively addressed.
• Stay current with regulatory changes, benefit updates, and labor laws affecting payroll operations; ensure compliance with all applicable U.S. (federal, state, local) and Canadian (federal, provincial) payroll tax laws and reporting requirements, including but not limited to W-2, FICA, FUTA, T4s, T2200s, WC, EHT, CPP, and EI.
• Lead the preparation of year-end reporting (T4s, T2200s, WC, EHT, W2) and handle amendments as required.
• Design, develop and implement payroll strategy and operating model within the context of an expanding operation.
• Preparation of various documentations, and summaries for audit and compliance.
• Follow, develop, and maintain internal control policies, procedures, and compliance with respect to the payroll process, including, but not limited to pay policies, payroll calendars, payroll checklists, process maps and other procedural documentation and support internal/external audits
• Lead and manage a payroll team, overseeing task assignments, workloads, and creating a collaborative atmosphere to support professional growth and meet payroll deadlines efficiently.

Payroll System

• Lead, in partnership with Sr HRIS Business Partner (Payroll System), evaluation of tools and systems, and identify ways to optimize the payroll function and enable business process transformation while maintaining strong quality controls.
• Identify and implement process improvements for more efficient, accurate, and complaint-payroll operations, collaborating with various organizations including IT and external vendors to integrate systems, overseeing and implementing payroll related projects, developing procedures and policies, and providing training on payroll initiatives and changes.

We’re excited about you if you have

• Bachelor's degree in related field required
• CPP, PLP preferred
• At least 8 -10 years of experience in payroll and leading a payroll team. Hands-on experience with Payroll, Time and Attendance, Human Resources Information Systems
• Preferred experience with Dayforce application is a plus
• 2 years of experience in a Case Management/Contact Center environment
• Proven track record of scaling payroll function and experience transforming payroll operations efficiency
• Excellent project management and organizational skills, including the ability to manage effectively numerous concurrent projects and tasks in a fast-paced and rapidly growing environment
• Excellent written and oral communications including change management
• Excellent analytical and decision-making abilities
• Excellent problem-solving skills, strong ability to proactively identify and implement effective solutions
• Demonstrated delivery of results through influence and cross-functional collaboration  #LI-SR1

The annual base salary range for this position is $151,810.00 - $169,670.00 The actual base salary offered depends on a variety of factors, which may include, as applicable, the applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job.  Individuals employed in this position may also be eligible to earn bonuses.  Sephora offers a generous benefits package to full-time employees, which includes comprehensive health, dental and vision plans; a superior 401(k) plan, various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program. This job will be posted for a minimum of 5 days.

While at Sephora, you’ll enjoy… 

• The people. You will be surrounded by some of the most talented leaders and teams – people you can be proud to work with.  
• The learning. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
• The culture. As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. It is in our DNA to innovate and, at Sephora, all 40,000 passionate team members across 35 markets and 3,000+ stores, are united by a common goal - to reimagine the future of beauty.

You can unleash your creativity, because we’ve got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora.

Sephora is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.