Specialist, Payroll & HR Administration

PANDORA is the world’s largest jewelry brand, dedicated to giving a voice to people’s love every day. Our office in Warsaw, Poland, is the regional Head Office for Pandora Eastern Europe (EE Cluster). From here, we manage across the region, handling our eCommerce, wholesale distribution as well as our owned and operated stores.  In addition to our Warsaw headquarters, we have local offices in the Czech Republic, Slovakia, Romania, and Hungary, providing dedicated support to our development in these markets.

Pandora’s business has something unique about it - as does our people-oriented organizational culture. Regardless of position or workplace, we work together in line with the values of “We Care, We Dream, We Dare, We Deliver” and strive for continuous growth.

Our HR Team in Warsaw is looking for Specialist, Payroll & HR Administration, being responsible for payroll and HR data for our Eastern Europe organization.

In this role, you will be responsible for:

• Liaising with external payroll supplier
• Processing pre-payroll activities as required for our retail organization
• Managing data in HR systems and ensuring data accuracy
• Maintain payroll expertise by staying up to date on statutory compliance.
• Answering HR-related queries & clarifying HR policies & procedures as needed
• Preparing reports for internal and external needs
• Cooperating with internal finance team and external auditors
• Coordinating the document/information flow between the company and the payroll provider, guaranteeing that payroll and admin process is timely and correct,
• Creating employment contracts and other HR documents
• Responding to queries related to payroll and HR admin from employees and/or their managers
• Enroll employees in insurance/health/sport benefits systems
• Participate in internal and external audits

You're a perfect match, if you have:

• At least 2-3 years of experience as a payroll specialist or in cooperation with a payroll provider (ideally in an international setup)
• A good understanding of Polish payroll and labor law
• Positive, pleasant, and approachable attitude with customer centric mindset
• Fluency in Polish and a good command of English
• Proficiency in Excel, analytical skills and attention to detail
• Experience with full-cycle payroll/administration HR processes
• Nice to have: An eye for simplifying processes and automating manual tasks

Our Offer:

• Work in a company with a unique organizational culture focused on people and continuous development.
• Cooperation based on employment contract; hybrid work model (3 days per week onsite from our office on Domaniewska 28 street).
• Free parking for employees regardless of position.
• Flexible working hours (start 8am-10am, finish 4pm-6pm).
• Attractive package of MEDICOVER medical care with dental care.
• Life insurance.
• MedicoverSport card and cafeteria program.
• Additional days off for birthday and health check-up.
• Attractive discounts on PANDORA products.
• Employee Pension Plans (PPE).
• Additional benefits under the company’s social fund (e.g., holiday or kindergarten subsidies).

Pandora’s recruitment procedures are designed to be transparent and clear for all candidates. This helps us ensure that applicants are provided with a fair and equal opportunity to demonstrate their competencies and skills by removing blocking factors, possible biases, and risks of discrimination. We encourage everyone applying to our vacancies to refrain from adding identity-related elements such as a photo, marital status and age.·