People Ops – Onboarding & Recruitment Coordinator (Contract)

We are an innovative, Vancouver-based startup at the forefront of robotics, AI, and machine vision technologies. Backed by VC funding and we’ve been recognized with the 2025 Frost & Sullivan Technology Innovation Leadership Award, the AAM Supplier Excellence Innovation Award, and the 2024 BC Tech “Company of the Year – Growth”, we are on a mission to redefine the future of AI-driven robotic vision systems.  Apera AI helps manufacturers make their factories more flexible and productive. Robots enhanced with Apera’s software have 4D Vision – the ability to see and handle objects with human-like capability. Challenging applications such as bin picking, sorting, packaging, and assembly are now open to fast, precise, and reliable automation. Apera is led by an experienced team from high-growth companies focused on robotics, artificial intelligence, and advanced manufacturing.

We’re hiring a People Ops – Onboarding & Recruitment Coordinator (Contract 8 weeks) to play a key role in how new talent joins and grows at Apera. You’ll manage interviews scheduling and communications during recruitment, ensure smooth onboarding experiences, and support a people-focused projects as we scale.

This role is ideal for someone who is detail-oriented, people-focused, and excited about building structure and consistency in a fast-moving startup environment.

Why You’ll Love This Role

• Purpose: You’ll be the first impression for new candidates and the guiding hand for new employees, shaping how people experience Apera from the very start..
• Impact: You’ll directly influence employee experience, helping us scale rapidly while keeping Apera’s culture strong and supportive.

What You’ll Do

• Coordinate Recruiting Activities: Manage candidate scheduling, interview logistics, and communications, ensuring a positive candidate experience at every stage.
• Enhance Candidate Experience: Be the point of contact for applicants, answer questions, and keep them informed throughout the hiring process.
• Support People Ops Projects: Assist with rec recruitment engagement surveys, culture initiatives, and candidate communications.
• Process Improvement: Identify opportunities to streamline scheduling, communications, and onboarding workflows.

What You Bring

• 2+ years of experience in recruitment coordination, onboarding, or HR administration
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills, both written and verbal, with a professional yet approachable style
• Passion for creating positive experiences for candidates and employees
• Comfort with tools such as ATS platforms (Greenhouse)
• Able to start on Monday, October 13

Bonus: Experience in a startup, tech, or engineering-driven environment.

What We Offer:

• Hourly rate of $45CAD per hour
• Be part of a Vancouver success story on the rise, helping drive its next stage of growth.

Join us to shape the future of employee experience while we shape the future of automation.