Contract Coordinator II - Office of Technology Management

Scheduled Hours

37.5

Position Summary

The Contract Coordinator oversees material transfer agreements (MTAs) and intellectual property contracts related to the exchange of research materials and intellectual property with both industry and non-profit research institutions.

Job Description

Primary Duties & Responsibilities:

Contract Intake and Review

• Perform intake procedures for all assigned contracts.
• Review all relevant background information, including ownership rights, research plans, third-party materials, funding sources, and human specimen permissions.

Liaison Duties

• Collaborate with various departments to ensure clarity and compliance:
• Work with the OTM licensing team for scientific details clarification.
• Coordinate with JROC to determine the appropriate office for handling specific contract types.
• Liaise with HRPO for proper handling of human specimen material transfer requests.
• Engage with COI on industry contracts.
• Consult with OVCR regarding export/import permissions.
• Communicate with other departments as required.
• Work with the OTM licensing team for scientific details clarification.
• Coordinate with JROC to determine the appropriate office for handling specific contract types.
• Liaise with HRPO for proper handling of human specimen material transfer requests.
• Engage with COI on industry contracts.
• Consult with OVCR regarding export/import permissions.
• Communicate with other departments as required.

Contract Management

• Ensure contract terms comply with university policies, including necessary editing and negotiation with external parties.
• Process OTM paperwork for faculty transfers or retirements.
• Prepare and oversee the signature process and required internal documentation.
• Maintain detailed records for all contracts.

General Inquiries and Communication

• Respond to general MTA inquiries from faculty and staff, managing a general MTA inbox.
• Provide regular updates to the Contracts Manager on the status of all pending agreements.

Additional Functions

• Perform other duties as assigned to support the team and department.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Not Applicable

Driver'S License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications:

Certified Paralegal (CP) - National Federation of Paralegal Associations (NFPA)

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Contracts, Deadline Management, Microsoft Office, Oral Communications, Organizing, Paralegal Studies, Prioritization, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

Eeo Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.