Executive Coordinator (Office of the Vice President and Chief Operating Officer)

Overview:

• ​​Full-Time​, ​Continuing Position​

• HEW 7 + 17% Superannuation and Flexible Working Arrangements 
• Based at the ​Melbourne CBD​ campus 

Are you a highly organised and proactive professional with a passion for supporting senior leaders in a dynamic environment? We’re seeking a highly experienced Executive Coordinator, looking to take the next step in their career, to provide high-level support to our Vice President and Chief Operating Officer (VP&COO) at RMIT University.  

About The Role

You will play a key role in ensuring the smooth operation of the executive office. You’ll manage complex schedules, coordinate communications, and act as a trusted point of contact for internal and external stakeholders. With a strong focus on professionalism and discretion, you’ll support the VP&COO in delivering strategic priorities across the organisation. 

Key responsibilities include drafting communications, coordinating meetings and events, maintaining documentation systems, and supporting the P&COO’s leadership of the Operations Portfolio. Acting as a key liaison, you will also support team engagement, track deadlines, and represent the VP&COO on delegated administrative tasks. This position requires excellent organisational skills, sound judgement, and the ability to manage sensitive matters in a dynamic and fast-paced environment. 

About You

• Proven experience supporting senior executives in large, complex organisations. 
• Exceptional judgement, with the ability to act with diplomacy, patience, discretion, and tact. 
• Excellent customer service and interpersonal skills, with the ability to build strong relationships across all levels. 
• Highly developed written and verbal communication skills, with strong attention to detail. 
• The ability to work flexibly, efficiently, and collaboratively in a fast-paced, service-focused environment. 
• A proactive mindset, with strong problem-solving and critical thinking abilities. 
• Outstanding organisational skills and the ability to manage competing priorities with ease. 
• Proficiency in Microsoft Office 365 and experience with document management systems. 
• Knowledge of financial processes and/or experience in the tertiary education sector (highly desirable). 

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. 

About the Operations ​Portfolio​ 

The Operations Portfolio is led by the Chief Operating Officer (COO), and consists of the following teams: 

• Office of the Chief Operating Officer 

• People And Culture

• Finance And Assurance

• Enterprise Projects and Business Performance 

• Health And Safety

• Governance, Policy and Compliance  

• Legal Services

• Information Technology Services

• Property Services

• Data and Analytics Services 

The Operations Portfolio is responsible for providing enabling services across RMIT Group, working with all Colleges and Portfolios to assist them in achieving annual and strategic objectives, while also ensuring day to day operations are efficient and effective.  

To Apply

Please submit your CV and covering letter addressing ​your suitability​ for this position by clicking on the ‘Apply’ link at the top of this page.  

For further information about this position, please see the Position Description hyperlinked below or contact Daniela Amato via email Daniela.Amato@rmit.edu.au   

Position Description - Executive Coordinator, VP & COO 

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.  

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Applications Close:

16 Oct 2025 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.