Department Coordinator, 20th & 21st Century Art

Department Coordinator, 20th & 21st Century Art

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.     
 

Why this role matters

The function of this role is to assist senior members of the team with the management of their business getting activities and client relationships through comprehensive administrative support. The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity.

How you'll make an impact

• Manage client relationships including meeting arrangements, mailings, correspondence and actions point for follow-up
• Support Senior Specialists in implementing client strategies and engagement
• Develop familiarity with all active and prospective clients and their collections, including anticipating and responding to their needs
• Provide pre and post-sale support for clients, partnering with sale coordinators and post sale teams
• Work closely, efficiently, and effectively with other specialist departments including international and regional offices, external organizations, individuals, and institutions
• Provide appraisals support, liaising with clients, specialists and other internal departments
• Provide support in creating proposals and pitches, which includes gathering item details and images
• Create opportunities in client management system and maintain and update data
• Support department preview and sale including activities such as arranging client views, tracking interest and fulfilling client requests
• Telephone bidding as needed
• Create purchase orders and sundry invoices, as required
• Manage diary scheduling including all meetings and travel arrangements
• Compose and edit client communications as required
• Answer and screen incoming telephone calls
• Reconcile and submit corporate card expenses for approval using internal system
• Perform other duties as assigned by Manager
• What you’ll bring to the team
• Telephone bidding as needed
• Create purchase orders and sundry invoices, as required
• Manage diary scheduling including all meetings and travel arrangements
• Compose and edit client communications as required
• Answer and screen incoming telephone calls
• Reconcile and submit corporate card expenses for approval using internal system
• Perform other duties as assigned by Manager
• What you’ll bring to the team
• Exceptional client service skills including strong verbal and written communication skills
• Strong interpersonal skills demonstrated with superiors, clients and peers
• Strong attention to detail and follow-up skills
• Excellent communication and interpersonal skills, including superior written and spoken communication
• Ability to work collaboratively across multiple groups and sites
• Ability to remain calm in stressful situations
• Ability to creatively problem solve
• Ability to work independently and as part of a team
• Strong knowledge of Excel, Outlook and COS and some knowledge of JDE
• What’s great about working for us
• Strong attention to detail and follow-up skills
• Excellent communication and interpersonal skills, including superior written and spoken communication
• Ability to work collaboratively across multiple groups and sites
• Ability to remain calm in stressful situations
• Ability to creatively problem solve
• Ability to work independently and as part of a team
• Strong knowledge of Excel, Outlook and COS and some knowledge of JDE
• What’s great about working for us
• Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
• 401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
• Life Insurance - 3x base salary (100% paid by Christie’s)
• Disability Insurance (100% paid by Christie’s)
• Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
• Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
• Annual Discretionary Performance Bonus Plan
• Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
• Back Up Child & Elder Care –  up to 10 days of back-up Child or Elder Care through Bright Horizons
• CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
• Perks and Discounts through Zo and Plum Benefits
• Life Insurance - 3x base salary (100% paid by Christie’s)
• Disability Insurance (100% paid by Christie’s)
• Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
• Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
• Annual Discretionary Performance Bonus Plan

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date: October 17th, 2025

*Posted salary range does not include discretionary bonus compensation.

Compensation Range

Salary: $50,000.00 - $60,000.00