Accounts Payable Manager

The Accounts Payable Manager is responsible for managing the function of accounts payable in a professional and knowledgeable manner. The position directs and oversees the daily management of the accounts payable staff and processes associated with payments. The Accounts Payable Manager ensures the accuracy and timeliness of the entire AP process as it relates to vendors, staff, 3rd party service provider payments, month-end close activities, new systems implementation, as well as existing system improvements. This position ensures entity policies and procedures are being adhered to and that all risk management controls per the Delegation of Authority are documented on invoices processed

Core Responsibilities & Essential Job Functions

• Manage all aspects of the accounts payable cycle, including invoice review, approvals, coding, disbursements, and reconciliations.
• Ensure timely and accurate vendor payments, employee expense reimbursements, and corporate credit card reconciliations.
• Maintain and strengthen internal controls around AP processes to safeguard assets and ensure compliance with policies, contracts, and regulatory requirements.
• Oversee AP month-end and year-end close processes, including accruals, reconciliations, and preparation of supporting schedules.
• Partner with Procurement, Operations, and Finance leadership to resolve invoice discrepancies and improve vendor communication.
• Develop, implement, and monitor AP policies and procedures to ensure consistency, accuracy, and audit readiness.
• Support annual audit and tax filings (e.g., Form 990) by preparing AP-related schedules, reports, and documentation.
• Oversee AP systems and workflows; recommend and implement process improvements, automation, and technology enhancements to increase efficiency and accuracy.
• Supervise and mentor AP staff, providing coaching, training, and performance management to build a high-performing, service-oriented team.
• Monitor AP metrics (e.g., invoice cycle time, accuracy, aging) and report results to the Accounting Director and Finance leadership.

Qualifications

Minimum Education, Experience & Training Equivalent to:

• Bachelor’s degree in Accounting, Finance, or related field preferred (Associate’s degree with significant AP management experience may be considered).
• 5+ years of progressive AP or accounting experience, with at least 2+ years in a supervisory or managerial role.
• Nonprofit and/or healthcare accounting experience strongly preferred.
• Experience with ERP and AP automation systems (Workday or similar ERP System) required.

Knowledge & Skills:

• Strong knowledge of GAAP, nonprofit accounting principles, and AP best practices.
• Proficiency in accounting and reporting systems; advanced Excel skills required.
• Excellent analytical, problem-solving, and organizational skills with high attention to detail.
• Strong communication and interpersonal skills to collaborate with vendors, staff, and leadership.
• Demonstrated ability to lead and develop a team while also managing hands-on responsibilities.
• Commitment to organizational values of community, equity, boldness, and wellbeing.

Knowledge, Skills & Abilities (organized by our company values):

Bold:

• Challenges the status quo in service of creating advocacy informed systems and external partnerships.
• Experience coaching, facilitating, or working in advocacy spaces.
• Navigates ambiguity with an excitement for problem solving.
• Effectively manages programs from visioning to implementation + impact measure.
• Commitment to meet agreed upon deadlines on time or ahead of schedule.
• Transparent on action, pursuits, and outcomes.

Community Oriented:

• Seeks to understand the underlying needs, desires, and values of colleagues.
• Proactively builds spaces for others to engage in learning and community.
• Appreciates and demonstrates collaboration across teams.
• Serves as a role model, bringing our core values to life in your work.
• Works well with employees at any level of employment.

Equity Informed:

• Effectively advocates for historically excluded or forgotten groups.
• Understands that humans have biases and are imperfect as a baseline.
• Effectively working with an ethnically, socioeconomically, linguistically, and culturally diverse population.
• Understands of the social determinants of health and healthcare disparities.
• Approaches work with a growth mindset, welcome feedback, and understand that humans all have biases and are imperfect as a baseline.

Wellbeing Driven:

• Willingness and commitment to self-reflection and re-thinking.
• Ability to understand your physical, mental, social,

Conditions Of Employment

• Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ) and clearance through the Office of Inspector General.
• Must be able to pass a credit check.
• Compliance with all required trainings and organizational policies.

Time Type:

Full time

Compensation:

$78,500.00 - $106,500.00 Annually

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization.

Catalight is an equal opportunity employer.