Executive Assistant

38 Hour Week

1 RDO per Month

EA11 $124,955.37 + super

At Sydney Water, we are dedicated to delivering world-class infrastructure and services that support our customers, communities, and the environment. Our vision is to be innovative, customer-focused, and forward-thinking, ensuring Sydney remains one of the most liveable cities in the world. We are seeking a highly organised and proactive Executive Assistant to support our Executive General Manager (EGM) of Finance, Commercial & Digital (FCD) playing a key role in enabling the success of our FCD Group

About The Role

As the Executive Assistant to the EGM of Finance, Commercial & Digital you will provide high-level, proactive, and timely executive support to the EGM and their leadership team. Your role will be central to the smooth running of the Group, coordinating responses, managing complex documentation, and ensuring all administrative obligations are met to support the Group’s deliverables.

This is a dynamic and varied role that requires exceptional organisational skills, attention to detail, and the ability to work flexibly in a fast-paced, complex environment. You will be responsible for preparing high-level briefs, papers, agendas, minutes, and submissions, as well as managing the EGM’s schedule, correspondence, and key stakeholder relationships.

Key Responsibilities

• Executive Support: Provide comprehensive executive support to the EGM, including diary management, meeting coordination, travel arrangements, and ensuring all timeframes and deliverables are met.
• Documentation & Correspondence: Draft and prepare complex documentation, including Executive and Board papers, business cases, communications, and Ministerial responses, ensuring accuracy and compliance with corporate standards.
• Governance & Quality Control: Guide the leadership team through the Executive MOS, Board, and Board Committee paper review process, ensuring all papers meet corporate secretariat guidelines and are delivered on time and to a high standard.
• Meeting Coordination: Prepare agendas, take minutes, and track actions for EGM leadership meetings and other key forums; coordinate inputs and follow up on required actions.
• Project & Event Coordination: Support the coordination of team projects, workshops, and events, providing input and logistical support as required.
• Administration & Operations: Manage day-to-day administration for the Group, including maintaining effective filing systems, managing sensitive and confidential information, and overseeing procurement and financial processes (including pCard reconciliation).
• Stakeholder Engagement: Build and maintain strong relationships with internal and external stakeholders, handling enquiries—including contentious and sensitive issues—with professionalism and discretion.
• Business Support: Provide proactive, evidence-based advice to the EGM and leadership team to support informed decision-making and business outcomes.

About You

To succeed in this role, you’ll bring:

• Experience: Minimum 5 years’ experience as an Executive Assistant, supporting senior leaders in a complex, fast-paced environment.
• Qualifications: Diploma in Management or Business Administration, or equivalent skills and knowledge gained from practical experience.
• Communication: Exceptional verbal and written communication skills, with the ability to prepare high-quality reports, briefs, and correspondence.
• Organisational Skills: Outstanding ability to multitask, prioritise, and manage competing demands under tight deadlines.
• Analytical & Problem-Solving: Strong data literacy, analytical skills, and the ability to research, summarise key issues, and develop innovative solutions.
• Stakeholder Management: Excellent interpersonal, negotiation, and liaison skills, with the ability to build networks and manage sensitive issues confidentially.
• Technical Proficiency: Advanced computer skills, including desktop applications and document management systems.
• Judgement & Integrity: Demonstrated ability to use sound judgement, maintain confidentiality, and provide efficient, high-quality business support services.

If you are passionate about supporting executive leadership and enabling exceptional experiences—and you thrive in a dynamic, high-performing environment—we invite you to apply now and make a meaningful difference at Sydney Water.

Please note as part of the application process, you will be asked to undergo background checks which includes a criminal history check and online medical check.

You must be an Australian Citizen or Permanent Resident at the time of submitting your application to be considered for this role.

Dive Into Our Great Benefits:

Competitive Remuneration: We’ll ensure that your skills and contributions are valued and rewarded appropriately. 

Hybrid Work Environment: We offer a hybrid work model that balances remote work and office collaboration, supporting our team's productivity and well-being. 

Continuous Professional Growth: We will invest in your career with leadership and development programs to propel your success. 

24/7 Wellbeing Support: Access for you and your family to free and confidential mental health and general health support through our EAP portal. 

Discounted Private Health Insurance: Unlock affordable access to top-tier health coverage with our discounted insurance plans. 

Family First: Prioritise your family with up to 18 weeks of fully paid parental leave and a childcare allowance. 

Fitness Passport: Achieve your physical fitness goals using our Fitness Passport, granting you access to a multitude of gyms and pools across NSW. 

Novated Leasing: Get in the driver's seat of your financial future with our novated lease options. 

Closing Date: Friday 17th October 2025 at 11:59PM AEST

Please advise if you require any adjustments to actively participate in the application and recruitment process.

For any further information please contact hayley.williams@sydneywater.com.au

Working at Sydney Water

At Sydney Water, we are passionate about making a difference to the lives of our customers and communities. We have a proud heritage and progressive future providing world class drinking water and services that are vital to our customers’ quality of life and safeguarding Sydney’s future. We see the world is changing, so we are changing too.

Our vision is to create better lives through world-class services, and we believe that starts with our people. Our people and their jobs are as diverse as the communities we serve. Our diverse skills, mindsets and backgrounds work together on exciting and challenging projects that make a difference and help ensure Sydney remains one of the most iconic and liveable cities in the world.

We welcome and encourage applications from diverse backgrounds, including First Nations people, LGBTQIA+, people with disability, people with caring responsibilities, people from culturally and linguistically diverse backgrounds, and veterans.

As part of the application process, Sydney Water will be collecting your personal information to assess your suitability for the role. We will also use your personal information to establish a LiveHire talent profile in our Talent Community.

We look at our Talent Community first when new opportunities come up when you apply for a role. Your personal information will be collected in accordance with LiveHire’s Terms, Privacy Policy and Sydney Water’s Privacy Collection Statement – Job Application

Please see the position description for the role’s full accountabilities.