Workplace Administrator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We are seeking a dynamic Workplace Administrator to work directly onsite with our prestigious banking client, delivering exceptional workplace experiences in a fast-paced financial services environment. This exciting role combines facilities management with client partnership as you maintain site records, coordinate with vendors, and ensure compliance with systems including SharePoint, Corrigo, and JLL protocols. The ideal candidate brings strong organisational skills, a collaborative mindset, and enthusiasm for workplace management.

About The Role:

• Maintain SharePoint and Intranet documents, update site data including addresses, contacts, and vendor details
• Coordinate new site setup to JLL Property Hub and Corrigo with banking stakeholders
• Assist with monthly reports, quarterly reviews, and specialised sustainability reports
• Process change requests and coordinate works with building management
• Maintain meeting calendars, coordinate check-ins, onboard new vendors, and track compliance certificates
• Assist with project handovers, commissioning, operations manuals, and JLL operational processes
• Handle parking enquiries and maintain documentation procedure

What We Are Looking For:

We're looking for an organised professional with strong communication skills and experience in property management systems. You'll thrive in our fast-paced banking environment with your proactive approach and attention to detail.

• Strong organisational skills with experience in SharePoint and property management systems
• Excellent communication abilities for effective stakeholder and vendor coordination
• Proven ability to manage multiple priorities in fast-paced environments
• Understanding of facility management or workplace processes with compliance tracking experience
• Proficiency in Microsoft Office with a proactive, solutions-focused mindset

What To Expect From Us:

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  

We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Apply now with reference REQ459020

Location:

On-site –Melbourne, VIC, Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.