Grant Research & Development Assistant

This is a remote position.

• 40 hours a week
• Monday - Friday 8 am-5 pm PST includes 1hr-unpaid break

Key Responsibilities

1. 1. Grant Research & Pipeline Development
2. 2. Proposal Writing & Documentation
3. 3. Portal & Compliance Management
4. 4. Internal Coordination & Collaboration
5. 5. Grant Tracking, Evaluation & Reporting Support
6. 6. Donor & Partnership Support (Optional, if role expands)

• Conduct ongoing research of funding opportunities (government, private, corporate, and philanthropic).
• Use platforms such as Instrumentl, GrantStation, Candid, and Foundation Directory Online to source relevant RFPs.
• Maintain an organized pipeline of current, upcoming, and recurring opportunities aligned with organizational programs.
• Evaluate eligibility requirements, deadlines, and feasibility, flagging high-priority opportunities for consideration.
• Draft key components of grant applications, including narratives, logic models, organizational summaries, letters of intent, and appendices.
• Coordinate with internal stakeholders (program, finance, leadership) to gather required data such as budgets, program statistics, and staff bios.
• Adapt templates and boilerplate language to funder-specific requirements while ensuring accuracy and alignment.
• Maintain a centralized grant resource library with approved templates and frequently used content.
• Manage and maintain grant submission portals and accounts (e.g., Grants.gov, JustGrants, SAM.gov, state and private funder portals).
• Ensure all organizational registrations, profiles, and certifications remain current and active.
• Securely organize and track grant credentials and access using approved systems.
• Partner with leadership and program staff to confirm each grant aligns with capacity, staffing, and program deliverables.
• Maintain a Grant Coordination Calendar with milestones, review deadlines, and submission dates.
• Communicate data requests or program details early to ensure timely preparation and submission.
• Maintain a comprehensive grant tracker with real-time updates on submissions, statuses, awards, and reporting deadlines.
• Track and analyze application trends, including success rates and reasons for wins/losses.
• Prepare reporting outlines and checklists in collaboration with finance and program staff for awarded grants.
• Develop summary reports and dashboards for leadership and board updates.
• Research funders’ priorities, past grantees, and leadership teams.
• Assist with relationship mapping, pre-award engagement, or light prospect preparation.
• Support fundraising or outreach teams with background materials, pitch decks, and donor engagement planning.

Requirements

• Background in grant writing, development, or nonprofit fundraising.
• Strong research and analytical skills with attention to detail.
• Excellent written communication skills with ability to adapt content for different audiences.
• Familiarity with grant databases and funding research tools.
• Proficiency with document management and collaboration tools (e.g., Google Workspace, Airtable, or similar).
• Strong organizational skills to manage multiple deadlines simultaneously.
• Ability to work collaboratively across teams and maintain accuracy under pressure.

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring