Accounts Assistant - Vendors

1. 1.    Processing payments related to staff benefits
2. 2.    Driver overtime calculation
3. 3.    Monitor prepaid account
4. 4.    Processing monthly regular payment to vendors (contractors)
5. 5.    Balance sheet reconciliations

• Process payments of vendor/supplier’s invoices related to staff benefits
• Make sure the completeness of supporting documents before processing the advance
• Perform journal entries and ensure correct matching of invoices to the request for payment form
• Coordinate with users if there are issues related to the request
• Review and calculate the monthly driver logbook
• Perform journal entries and ensure correct matching of the calculation for the payment form
• Coordinate with the driver if there are issues related to the request
• Monitor, review, and analyze the prepaid accounts
• Record the monthly expenses/amortize the prepaid expenses
• Process payments of vendor/suppliers’ invoices with Request for payments (RfP)
• Make sure of the completeness of supporting documents before processing the payments
• Perform Journal entries and ensure the correct matching of invoices to the request for payment form
• Coordinate with the user if there are issues related to the request
• Prepare and analyze the balance sheet reconciliations/schedules of allocated receivable and payable accounts and follow up on long outstanding balances
• Record the foreign exchange which appears in the receivable/payable accounts and match off the transactions

6.    Audit

• Timely preparation and submission of audit schedules
• Respond to audit queries in a timely manner during both External and Internal Audit
• Key contact support for both internal and external audits

7.    Internal Controls

• Implement internal control systems that ensure CIFOR-ICRAF attains its objectives, produce accurate and reliable data for decision making
• Ensure compliance with policies and safeguard of CIFOR-ICRAF assets
• Follow up any outstanding balance