Accounts Assistant - Consultants

1. 1.    Processing Advances for staff, consultants, and workshop/conference participants for Bogor  
2. 2.    Consultancy journalizing and payments

• Process travel advances and advances for workshops and any other official advances
• Make sure the completeness of supporting documents before processing the advance
• Make sure that previous advances are clear before preparing new requests
• Review and journalize consultancy payments and ensure that all supporting documents are properly attached, approved, and are in line with policies and procedures
• Ensure that commitments and accruals are cleared upon completion/payments of contracts
• Accrue consultancy contracts that meet the criteria stipulated in the finance policy manual
• Generate payment runs to process the amounts due in payable accounts as per agreements with the consultants

3.    Audit

• Timely preparation and submission of audit schedules
• Respond to audit queries in a timely manner during both External and Internal Audit
• Key contact support for both internal and external audits

4.    Internal Controls

• Implement internal control systems that ensure CIFOR-ICRAF attains its objectives, produce accurate and reliable data for decision making
• Ensure compliance with policies and safeguard of CIFOR-ICRAF assets