Clerkship Curriculum Manager

• University of Colorado Anschutz Medical Campus
• Department: Office of Medical Education, Undergraduate Medical Education
• Job Title: Academic Services Manager
• Working Title: Clerkship Curriculum Manager 
• Position #: 00782476 – Requisition #: 37885

Job Summary:

The University of Colorado School of Medicine is seeking a full-time Academic Services Manager to join the Office of Undergraduate Medical Education (UME).

This role provides strategic and operational leadership for the clerkship phase of the MD curriculum, with a focus on Longitudinal Integrated Clerkships (LICs) in the Foothills curriculum. The Academic Services Manager will supervise clerkship coordinators across multiple clinical sites, oversee curriculum planning, assessment, and evaluation to ensure comparability and compliance with CU, School of Medicine, and accreditation standards, and lead complex projects that improve processes and policies. The position also provides high-level support to senior leadership, including the Assistant and Associate Deans and the Director of Clerkship Curriculum, making it an excellent opportunity for a collaborative professional with strong leadership, organizational, and project management skills.

Key Responsibilities:

Leadership And Supervision

• Lead and supervise Foothills curriculum staff through recruitment, onboarding, training, mentoring, evaluation, and team building.
• Develop and support staff growth by aligning professional development opportunities with individual goals and fostering a culture of flexibility, collaboration, and continuous improvement.
• Oversee curriculum operations by ensuring effective delivery of Foothills curriculum components, maintaining policies and SOPs, and coordinating with faculty and leadership on staffing needs.
• Ensure quality and compliance by promoting best practices, customer service, and ongoing training in curriculum processes, while monitoring workload and adjusting resources proactively.
• Facilitate communication and collaboration across curriculum staff, educational units, and committees to support a dynamic, student-centered curriculum.
• Contribute to UME leadership and operations by fostering cross-functional teamwork, developing best practices and Standard Operation Procedures (SOPs), and ensuring compliance with accreditation standards.

Foothills Strategic and Curriculum Support

• Manage Foothills curriculum operations by learning and overseeing policies, processes, and annual workflows to ensure successful integration across all phases and sites.
• Facilitate collaboration and communication through meetings, delegation, and coordination with stakeholders, committees, and leadership at CU and partner institutions.
• Support curriculum quality and consistency by partnering with assessment and evaluation teams, monitoring clinical competencies, and ensuring comparability of didactic and clinical experiences across LIC sites.
• Collaborate on curriculum strategy and delivery with faculty, site leaders, specialty liaisons, and departments such as Student Life, Educational Technology, and Instructional Design.
• Develop and maintain curricular resources including process maps, teaching materials, facilitator guides, and centralized platforms to support faculty and students.

Daily Operations

• Oversee daily curriculum operations including faculty participation tracking, student assessments, scheduling, communications, and data management while ensuring compliance with FERPA and accreditation standards.
• Supervise frontline support and event coordination, providing exceptional service to faculty, students, staff, and external stakeholders, and assisting with curriculum sessions and OME events.
• Manage committee operations and accreditation activities, including training staff, supporting Foothills teams and Deans, coordinating agendas and materials, and contributing to LCME compliance and reporting.
• Manage budget and procurement activities by coordinating contracts, purchase orders, vendor payments, and approvals in compliance with university policies, while partnering with leadership to project budgets and optimize resources.
• Support organizational initiatives through professional development, special projects, and other duties as assigned.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings. Additional on-site days may be required as needed. Please see the campus-wide policy for additional information.

Why Join Us:

Undergraduate Medical Education (UME), housed within the School of Medicine’s Office of Medical Education, encompasses medical students first four years of Medical School. UME underwent a curriculum reform and the new curriculum called “Trek” launched July 2021 with the arrival of our first graduating class of 2025. The update of our curriculum is a process that has engaged close to 600 faculty, staff, and students and has been developed through an ongoing process since October 2017. As such, this is an exciting time to join UME and continue to support student success, with the goal to educate physicians who are curious, life-long learners with the commitment to serve the profession, our patients and society.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service
• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.
• At least 4–6 years of experience in academic program management, curriculum development, or higher education administration, including staff supervision and compliance oversight.

Substitution: An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Master’s degree in business, management, accounting, education, communications, or a related field.
• Experience in an academic medical environment.
• Program and curriculum management experience in higher education.
• Experience with learning management systems (e.g., Canvas).
• Familiarity with complex rules, regulations, and accreditation standards.

Knowledge, Skills And Abilities:

• Strong analytical, critical thinking, and problem-solving skills.
• Demonstrated leadership, supervisory, and project management abilities.
• Excellent communication skills, both oral and written, including professional correspondence.
• Exceptional organizational skills with the ability to work independently, collaboratively, and with minimal supervision.
• Detail-oriented, efficient, and able to manage multiple competing priorities in a changing environment.
• Ability to implement initiatives and process improvements across diverse constituencies without direct authority.
• Proficiency in Microsoft Office and related tools, with the ability to quickly learn new technologies.
• Knowledge of university policies and procedures, or the ability to rapidly acquire and apply this knowledge.
• Capacity to support executive leadership in resolving complex compliance, process, or procedural issues.

How To Apply:

For full consideration, please submit the following document(s):

1. 1.    A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. 2.    Curriculum vitae / Resume
3. 3.    Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lucinda Allen, Lucinda.allen@cuanschutz.edu

Screening Of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by two (2) weeks from posting date. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $66,201.00 - $84,208.00.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Ada Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.