Administrative Assistant III (Radiological Sciences) - UCLA West Valley Medical Center

General Information

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Work Location: West Hills, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 10/02/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26938

Primary Duties And Responsibilities

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At UCLA West Valley Medical Center, our people are here for more than a career. They’re committed to elevating the lives of everyone they come into contact with. It’s only possible when you’re passionate about what you do and where you get to do it. As a key member of our team, you’ll be able to use your unique experience to help support positive patient experiences.

Join UCLA West Valley Medical Center as an Administrative Assistant III in the Department of Radiological Sciences! In this role, you will provide essential administrative support under the direction of the Radiology Administrative Support Staff-Reception Supervisor. Your primary responsibilities include and are not limited to:

• Registering and welcoming patients, ensuring a smooth arrival process.
• Collecting clinical information, insurance details, and authorizations for scheduled exams.
• Handling cash transactions and verifying insurance coverage.
• Communicating effectively with referring physicians and services regarding patient-related matters.
• Performing scheduling duties and other administrative tasks as assigned.
• Digitization of hardcopy images, creating hardcopy and/or CD's of images, and retrieving comparison studies.

The ideal candidate will demonstrate exceptional multitasking abilities, flexibility, and the capacity to rotate across various Radiology areas as needed. If you thrive in a fast-paced environment and are committed to delivering outstanding patient care, we invite you to apply and become a valued member of our UCLA Health team!

Salary Range: $30.36-$43.49 Hourly

Job Qualifications

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Required:

• Strong interpersonal and communication skills. Ability to interact appropriately and congenially with staff, faculty, fellows, residents and patients.
• Ability to establish comfortable relationships with patients and their family member.
• Ability to independently make decisions in the absence of superiors.
• Ability to adjust to changing priorities, frequent interruptions, deadlines, emergencies and heavy workload.
• Strong working knowledge of personal computers, HIS, RIS, LORAD, PACSCUBE CD Burner, Array Digitizer
• Skill in typing with accuracy and moderate speed.
• Ability to use mathematical skills to efficiently analyze various pertinent data related to workload and finance.
• Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff.
• Basic organizational skills to ensure a workable efficient office including organization schedules, electronic and paper records and files.
• Skill in analyzing information or situations to define a problem, identify relevant concerns, formulate logical and objective conclusions and alternatives.
• Ability to handle confidentiality issues with tact and diplomacy.
• Ability to read and write correspondence and reports of a business nature using proper grammar, punctuation and syntax.
• Basic organization skills to ensure a workable, efficient office operation.
• Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family.
• Skill in quickly assimilating and retaining a large body of financial screening and patient registration information.

Preferred:

• 2 years of administrative experience in Radiology