Team Coordinator

Do you have proven experience delivering high-quality customer service in a busy, front-facing administrative role?

Are you confident using Microsoft Office, coordinating events, and developing social and digital media content?

Have you got experience working collaboratively with diverse individuals in a team setting and/or project team?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Team Coordinator to join Te Ratonga Rapu Mahi - Careers and Employment on a permanent, full-time basis. 

The role will be responsible for supporting the operations of the team. 

Key Responsibilities:

• To provide high quality frontline engagement services to students, staff, and visitors to Te Ratonga Rapu Mahi - Careers and Employment.
• To provide resource and operations support for the team.
• To provide administration support across financial, human resources, systems support, reporting, and events.

Ō pūmanawa - About you

You Will:

• Be a proactive, customer-focused individual who gets joy from engaging with students and graduates. 
• Have the ability to positively influence and support a high performing team, as well as having the confidence to provide effective and timely administration support.  
• Thrive in this role with a curious mindset, and the willingness to learn and get excited about issues relating to the career development and employability of students and graduates. 
• Be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing to a collaborative team. 
• Need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service to both students and staff. 

The role is varied, with scope to contribute to a wide portfolio of work within the team. Ideally you have an interest in social media and digital technologies, as well as understanding how to connect with diverse groups across the University. 

Key Requirements:

• Proven experience working in a front-line, customer focused environment, coordinating multiple activities concurrently.
• Proficient in developing social and digital media content.
• Understanding of the principles of the Te Tiriti o Waitangi. 
• Role Description: Click here to see further information, including salary details. 
• Experience working with people of other cultures.
• Experience collaborating in a team setting, and/or working in project teams.
• Demonstrated ability in an administrative role.
• Demonstrated experience in the proficient use of Microsoft Office applications and databases, at least intermediate level using Excel.
• Familiarity with event coordination.
• Proven experience working in a front-line, customer focused environment, coordinating multiple activities concurrently.
• Proficient in developing social and digital media content.
• Understanding of the principles of the Te Tiriti o Waitangi. 
• Role Description: Click here to see further information, including salary details. 

If this link is not available, click 'apply' to view this on the University careers page. 

Close date for vacancy: 16 October 2025.

Contact details for vacancy: If you have any questions regarding this role please get in touch with Andrew Tui, Manager Careers and Employment (andrew.tui@vuw.ac.nz). 

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.