Administrative Specialist

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position.Administrative Specialist Responsibilities

Provide remote high-volume calendaring, travel, and expense support

Provide Administrative services during designated support hours

Manage complex calendars for multiple leaders

Schedule internal and external meetings for multiple leaders

Schedule and manage recurring and ad-hoc meetings and room bookings across campuses

Learn and utilize internal and external tools to provide calendar support

Establish ongoing relationship and communications with leaders to learn business priorities and apply to support

Partner with leaders and other Administrative Assistants for meeting coordination

Provide proactive time management recommendations to leaders

Coordinate domestic and international travel arrangements via Concur

Prepare and submit corporate card expense reports

Maintain program scope of support within agreed-upon service level agreements

Educate and inform leaders on program goals, scope and service level agreements

Draft and send communications to leaders about transitions or changes in support

Provide coverage support for Admin Specialist colleagues

Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

4+ years of relevant high-volume coordination experience

4+ years of relevant experience providing administrative support to 2 or more executives

4+ years of relevant experience managing calendars for 2 or more executives

Experience prioritizing multiple tasks and activities

Experience with Microsoft Office, Google Suite, Concur or similar programs

Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Fluent in Hebrew, Arabic, and English

Flexibility to accommodate GST and IDT timezones

Experience supporting 3+ more executives simultaneously

Experience building relationships across a larger company

4+ years of experience coordinating travel logistics on behalf of 3 or more executives

4+ years of experience managing expense reports

Proven customer focus, preferably in a customer service or front of house environment

Minimum QualificationsPreferred QualificationsAbout Meta Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.


Equal Employment Opportunity Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here. Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form.