Senior Project Assistant (MEAL and IP Management)

Project Context and Scope

IOM Cambodia is implementing multiple projects across key thematic areas, including migrant protection and assistance, labour mobility and social inclusion, migration health, and immigration and border governance. In response to the recent border crisis between Cambodia and Thailand, IOM Cambodia is delivering urgent humanitarian assistance, supporting early recovery efforts and providing comprehensive reintegration support for returning migrants, and monitoring migration flows and humanitarian needs.

To effective support its response effort, IOM Cambodia is deploying a M&E and IP management platform to improve effectiveness and efficiency of service delivery to the beneficiaries through IPs. The direct target beneficiary are internal displaced persons affected by recent border conflict between Cambodia and Thailand as well as movement of returnees from Thailand (estimated to be over 900,000 individuals). 

Under direct supervision of the National Project Officer and overall guidance of the Chief of Mission, the incumbent will be responsible and accountable for supporting the development and implementation of the IP Management workstream in the mission, as well as supporting the Monitoring, Evaluation, Accountability and Learning efforts of IOM Cambodia. 

The consultant will be based in IOM Office in Phnom Penh with regular travel to target province. 

  Organizational Department / Unit to which the Consultant is contributing
  The consultant to contribute across key areas that will strengthen development of Monitoring and Evaluation (M&E) framework and systems as well as monitoring activities of project implementing partners.  Tasks to be performed under this contract  

Meal

• ​Develop results-based Monitoring and Evaluation (M&E) framework and systems for the IOM mission. 
• ​Working closely with the Project Development and Reporting Officer (PDRO) to create/update the M&E frameworks and/or work plans for the field activities, in coordination with Program Managers and key stakeholders. 
• ​Support the process of monitoring targets and indicators using existing M&E frameworks and work plans for the mission as well as the implementing partners’ projects. 
• ​Undertake and oversee regular field monitoring and evaluation visits with field staff to ensure technical compliance and timely execution of projects vis-à-vis approved plans and baselines. 
• ​Support PDRO in collecting, maintaining and analyzing information for regular IOM Monitoring Reports in coordination with the programme managers / unit heads. 
• ​Organize and conduct training activities in Monitoring and Evaluation to IOM programme personnel and Implementing Partners (IPs) as needed. 
• ​Provide support to PDRO by reviewing and developing logical frameworks for projects, including objectives, outcomes, activities and indicators. 
• ​Review the narrative components of all grants and reports closely to ensure that the grant development process and approved grant records successfully convey the goals and strategic objectives of the program.  

 

Ip Management

• ​Monitor and review ongoing activities of project implementing partners for grants funded by the programme; in coordination with the Programme Manager, facilitate and oversee the exchange of monitoring information with external partners as necessary 
• ​Support the timely entry of all relevant IP grant information; serve as a focal point for all changes made to IP records and approvals.  
• ​Assist with managing, modifying, updating and maintaining the activity records as well as the Unit’s procedures and processes to ensure that all documents for all grants are complete, filed and in order.  
• ​Support in maintaining records to ensure it includes centralized financial tracking of all grants; liaise regularly and actively with financial, administrative and logistical and procurement units in order to further program objectives and ensure that program standards are followed.  
• ​Support the admin/finance team with the overall control of expenditures, with a specific focus on grants commitments vs. disbursements.
• Perform such other duties that may be assigned.  

Performance indicators for the evaluation of results  

The performance indicators for Data and Research Assistant include:

• Monthly report submitted
• Results obtained during consultancy are consistent with the agreed Terms of Reference 

Required Qualifications and Experience    Education

• University degree in Information Management, Statistics, Programme management, Social Studies, Development Studies, Public Health, or Humanitarian Affairs.
• Short courses or certification in fields of data analysis, survey design, monitoring and evaluation, or research methodology. 

Experience

• At least 2-3 years of experience in data collection, research, monitoring and evaluation, field coordination, and/or information management. 

Skills

• Demonstrated ability in data processing, entry, cleaning, and reporting.
• Experience working with or supporting the development of displacement reports, maps, dashboards, infographics, or situation reports/updates is an asset.
• Experience working with local government representatives.
• Good understanding/knowledge about Cambodian local and international migration.
• Ability to work effectively and harmoniously in a team with colleagues from a variety of cultures and professional backgrounds.

Languages

Fluency in English and Khmer is required. 

IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Travel required

• Yes

Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
3. IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies