Office Assistant-Faculty Affairs

Salary/Position Classification

• 15-17 hourly, Non-Exempt (Eligible for overtime)
• 10-20 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose Of Position

This is a part-time, non-benefited position. Only UND students are eligible to be hired in this position.
This is an opportunity for a highly organized and energetic student to be part of a vibrant, fun campus office and interact with professors, students, and campus staff and administrators. This student employee will fill an office assistant position that will assist with answering the phone, scheduling and setting up meetings, various administrative tasks, event planning, managing web content, and will serve as the first point of contact when entering the office. This person will also assist the Coordinator of National Scholarships and Fellowships with various administrative tasks and projects as requested.

Duties & Responsibilities

• Serve as the main greeter in the O’Kelly Vice Provosts suite. Guests and visitors in our office include faculty, students, administrators, and UND staff. -Direct guests to appropriate offices or waiting area
• Direct guests to wait for their appointment time, or prompt to schedule an appointment if they do not have one
• Complete a variety of administrator-assigned tasks as needed, including taking phone calls and ensuring proper follow-up, scanning, filing, placing phone calls, running errands, scheduling meetings, setting up meeting rooms for remote attendees, Excel and Word processing, planning events, and maintaining office supplies.
• Maintain the cleanliness of the office suite and ensure the office remains presentable and tidy at all times.
• Taking out the garbage, vacuuming floors, dusting, cleaning the microwave, cleaning and stocking the refrigerator, etc., as needed.
• Receive mail and package deliveries for office employees.
• Perform other duties as assigned. 
• Taking out the garbage, vacuuming floors, dusting, cleaning the microwave, cleaning and stocking the refrigerator, etc., as needed.

Minimum Requirements

• Past leadership experience or involvement in co-curricular activities in school or the community
• Basic computer skills
• Excellent interpersonal and customer service skills
• Ability to handle stressful situations effectively
• Ability to always uphold the utmost confidentiality and professionalism
• Successful completion of a Criminal History Background Check
• Strong customer service skills
• Ability to work independently
• Excellent written and verbal communication skills
• Strong attention to detail
• Consistent follow-through on tasks
• Self-motivated
• Excellent organizational and time management skills
• Strong problem-solving skills

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

To Apply

For Full Consideration, Applications Must Be Received By The Closing Date And Include The Following Materials:

• Resume
• Cover Letter
• Class schedule

Please include in the application if you are currently or have in the past 12 months been employed with the University of North Dakota, the North Dakota University System or any other North Dakota State agency. If so, include which agency/department, as well as how many hours you work a week.

Career Services is here to help students looking for student employment positions at UND by offering individual sessions that include resume, cover letter reviews, and interview preparation. Please schedule an appointment through Hawk Central or email us at und.careerservices@und.edu.