HRIS Data Analyst

Reporting to the HRIS Manager, the HRIS Data Analyst plays a critical role in maintaining the accuracy, integrity, and usability of HR data throughout the employee lifecycle. This role supports data processing, auditing, reporting, and system functionality. The Analyst collaborates with HR, Payroll, IT, and external partners to streamline processes, enhance system performance, and ensure compliance. Additionally, the role provides training and technical support to users, fostering effective system use and cross-functional collaboration.

DUTIES AND RESPONSIBILITIES (including, but not limited to):

Essential Duties:

Data Processing & Integrity

• Manage end-to-end HRIS data entry for employee lifecycle events (e.g., hires, rehires, transfers, promotions, terminations, tenure appointments, merit updates).
• Enhance and streamline processes supporting student employment data.
• Maintain accurate HR records by performing data entry and clean-up tasks within the Colleague system.
• Coordinate data flow between HR and Payroll, including stipend processing and updates to positions, units, and reporting relationships.
• Conduct bi-weekly and monthly payroll audits, resolve discrepancies, and provide comprehensive support for year-end payroll processing.
• Provide technical and analytical support to HR to ensure efficient system usage and data accuracy.

Reporting & Analytics

• Maintain HR data integrity by reviewing documentation and resolving discrepancies with HR, Payroll, and other departments.
• Generate and analyze reports using HRIS tools to drive decision-making and ensure regulatory compliance.
• Track workforce metrics and prepare reports to internal stakeholders to support strategic decision-making.
• Ensure compliance with external reporting requirements (e.g., IPEDS, institutional surveys) and provide training to HR staff on interpreting and utilizing reports effectively.

System Management & Testing

• Partner with IT and HR teams to support the ongoing improvement and optimization of the  HRIS system, including updates and enhancements.
• Ensure the accurate maintenance of organizational structures, roles, and reporting lines within the system to support operational efficiency and clarity.
• Facilitate data imports and large-scale updates to ensure smooth transitions during system implementations and organizational changes.

Process Improvement

• Contribute to the implementation and optimization of HR systems, workflows, and self-service tools.
• Participate in system testing, issue resolution, and troubleshooting of data and technical problems.
• Maintain and update documentation, including Standard Operating Procedures (SOPs), to reflect current processes.
• Ensure accurate data flow between HR and Payroll to maintain data integrity.

Customer Support & Training

• Respond promptly to employee and manager inquiries regarding HRIS data and resolve issues efficiently.
• Develop and deliver training materials and sessions on HRIS processes and features.
• Provide ongoing user support and one-on-one assistance as needed.
• Act as a liaison between HR, Payroll, HR Specialty Services, and the HRIS team to ensure smooth communication.
• Maintain training documentation, assist with system/process mapping, and handle administrative tasks such as scheduling and tracking team activities.

MINIMUM QUALIFICATIONS (education/training and experience required):

Required:

• Bachelor’s degree in Human Resources, Information Technology, Computer Science, Business Administration or a relevant field.  An equivalent combination of experience and education may be considered.
• 2–4 years of experience in Human Resources or a related field.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Proficiency in Microsoft Excel and HR Information Systems.
• Experience leading and developing teams to deliver excellent customer service.
• Ability to translate complex concepts for decision-making.
• Discretion in handling confidential information.

Preferred:

• Proficient in Ellucian Colleague, with hands-on experience in system navigation, data management, and process optimization.
• Skilled in Informer Reporting, including report creation, customization, and data analysis.
• Professional Human Resources (PHR), Society for Human Resource Management-Certified Professional (SHRM-CP), or Human Resource Information Professional (HRIP) certification.

Physical Requirements And/Or Unusual Hours:

• Regularly required to talk or hear; frequent use of hands for data entry.
• Fast-paced office environment requiring attention to detail.
• Hybrid work option available after a 90-day introductory period.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.  Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener’s Flexible Work policy. 

Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at www.widener.edu.

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