Project Administrator Officer ( PMO )

Job Description Summary

Project Administrator supports CEAP region Project Managers on the procurements of materials from both Internal and External Vendors, coordinating the delivery/shipments to respective sites. on time

Job Description

Job Responsibilities

1. Order Processing

• Procure materials requested by Project Managers by projects
• Support in bonds application thru ALOC, insurance applications and other related shipping documents as per Customer Contracts
• Create Purchase Requistion and Purchase Orders using SAP

-Perform Good Receipts

2.Logistics Coordination

• Arrange and coordinate shipping and delivery schedules with Manufacturing Units, Panel Makers and Logistics providers
• Track and manage the shipment process to ensure timely delivery including any custom clearance
• Resolve any issues relating to shipping delays or discrepancies

3. Documentation and Reporting

• Maintain accurate records of all orders, shipments, and inventory transactions in Smartsheet for PMs visibility
• Support in workflow improvement for Order Processing
• Provide documents required by Finance for External Audit

4. Collaboration

• Work closely with Operations Team,  Manufacturing Units, Sourcing, Logistics Providers to ensure seamless order fulfilment process
• Backup support during team member absenteeism

Required Qualifications

• A Degree in Supply Chain Management, Business/Management, or Engineering from a local or internationally reputable university
• At least 3-years work experience on supply chain & logistic
• Good familiarity with supply chain and inventory management systems
• Experienced in continuous improvement concept and its implementation in supply chain setting.
• Experienced in leading teams and delivering business results.
• At least intermediate level of active English (daily contact with foreign colleagues) is required
• Proficient in Microsoft Office (Word, Excel, PowerPoint),

Additional Information

Relocation Assistance Provided: No