Associate Director, Special Events - Hybrid

Description

 Salary Range: $67,995-$76,125 annually

Hybrid Schedule: 2 days from home and 3 days on-site

Benefits (The Good Stuff)

• 3 WKS+ Vacation Paid*
• 12 Paid Holidays
• 12 PTO Paid Days
• Competitive Health Benefits Package
• Wellness Program Reimbursements up to $50/month
• Short Term Disability at NO COST
• Life Insurance & AD&D 2X Annual Salary at NO COST
• Employee Assistance Program
• Retirement Plan UP TO 6% Employer Funding
• Professional Development Opportunities
• Discounted On-Site Early Childhood Care
• Tuition Assistance for Early Education Degree
• Free Monthly Transit Card

*Vacation amounts may vary based on roles, schedules, and years of service

Help us make a difference in our community. United, we are tackling complex issues and turning contributions into real change. We fight for equitable access to quality education, financial security, and the health of everyone in our community. Join our team and join us in the fight for a stronger Miami!

United Way Miami, Inc. is hiring an Associate Director, Special Events to join our team. As an Associate Director, you will  manage UWM’s Giving Community event activities including signature events and revenue generation opportunities. Manage auction and curation of auction lots that helps generate revenue for United Way’s work in education, health, and financial stability. Supports income-generating activities associated with events; seeks product donations with purpose to maximize net revenue from events.

Principal Duties And Responsibilities:

Leads the strategy, execution, and outcome analysis of all revenue generating events, initiatives and how they measure against financial goals.

• Supports the development and execution of special events and initiatives, taking lead on smaller-scale events as assigned.
• Plans and coordinates logistics for special events, including solicitation support, venue research, vendor coordination, audio/visual production, catering, transportation, onsite event management, and travel when necessary.
• Coordinates and conducts site visits with the Senior Director and maintains a centralized vendor and venue tracking system to support efficient planning and informed decision-making.
• Identifies and evaluates vendor options (caterers, AV, production, transportation, etc.) to ensure competitive pricing and quality service.
• Reviews and redlines vendor contracts, preparing for Senior Director review and approval.
• Assists with event budgets by tracking expenses, processing invoices, and preparing reconciliations.
• Supports event compliance by coordinating permits, insurance, and licenses, and ensuring adherence to organizational policies, ADA guidelines, and safety regulations.
• Collects and compiles post-event feedback, prepares outcome reports, and provides recommendations for continuous improvement.
• Manages volunteers for fundraising events, including recruitment via VolunteerMiami/UWConnect, assignment of roles, and facilitation of briefing meetings.
• Supervises and guides interns, providing assignments and support to enhance event operations.
• Serves as a liaison to staff, vendors, and volunteers for special/volunteer events and acts as point of contact when the Senior Director is unavailable.
• Collaborates with Marketing and Communications to develop event collateral (signage, digital assets, etc.) consistent with branding and messaging.
• Provides support for auctions and raffles through item solicitation, curation, and fulfillment, while researching vendors and platforms to optimize guest experience and cost efficiency.
• Advises on other organizational events that advance United Way’s mission.
• Works as a member of the Development team in support of our interdisciplinary and the organization.
• Performs other duties as assigned.

Requirements

Education Requirements: Bachelor’s degree or equivalent experience. Master’s degree a plus.

Experience Requirements: Three to six years’ experience in special event and program logistics; project facilitation a plus.

Core Competency Requirements:

EXCELS AT CUSTOMER SERVICE – Serves (treats) all customers (internal and external) with utmost respect and responsiveness in order to deepen relationships and advance UWMD’s mission.

DRIVES FOR RESULTS – Has a passion for innovation and risk-taking, meets and exceeds qualitative and quantitative goals in a thoughtful and time-driven manner.

COMMITS TO THE ORGANIZATION – Has the responsibility for aligning one’s own behavior, leadership and commitment with the needs, priorities, goals and culture of UWMD.

LEADS WITH INTEGRITY AND EXCELLENCE – Respects and embraces engagement of all people, ideas and backgrounds and aligns own behavior with United Way’s values. 

SEIZES LEARNING – Able and willing to learn new skills and knowledge and accept new challenges to further United Way’s mission.

MANAGES MULTIPLE PROJECTS AND TASKS – Effectively manages time and resources to respond to emerging needs while continuing to deliver on organizational goals, objectives and timelines, and seeks help when needed in juggling priorities.

PERSONIFIES TEAMWORK – Demonstrates good collaboration and communication to be effective in any team setting. 

Technology Requirements: Microsoft Office Suite; OneCause; Teams; iAttend; CRM; Others; Knowledge of modern web browsers.

Other Essential Knowledge/Skills: Strong oral and written communication skills, customer relations skills, creative problem-solving skills, good judgment; able to assess and engage quality and committed individuals; time management and conflict resolution skills are essential. Must be able to communicate clearly and effectively and present to groups.

Career Growth: We encourage you to grow through formal and informal development programs, coaching, and on-the-job challenges. We want you to ask questions, take chances, and explore the possible.

Apply with confidence! Research indicates that individuals may hesitate if they don't meet every requirement. If you're enthusiastic about a role, apply, even if your experience or education isn't an exact match. You could be the perfect fit for this position or discover other exciting opportunities within our organization. Please note that while some roles may have specific requirements for funding eligibility, we STILL encourage you to explore our job opportunities.