Admissions Office Assistant (f/m/d)

None

• from October 6, 2025 to March 31,2026, as part of a temporary position/with a fixed term for objective reasons
• 8 hours/week
• pay scale group admin table TG 3 (plus classification according to professional qualifications and relevant professional experience in years) 

          The application process closes as soon as a suitable candidate has been found.

Your Responsibilities Include The Following Activities

• Respond to enquiries from prospective families and update contact details
• Arrange and supervise admission tests, collate results, and manage application files (including archiving withdrawals or rejections)
• Prepare acceptance letters, contracts, student files, and welcome materials for new families
• Coordinate with internal departments (Accounting, IT, Nurse, Boarding, School Office) to share student information
• Track and process contracts, admit new students into our school platforms, and keep student/parent records up to date
• Provide support to current students and parents by issuing enrolment confirmations, reissuing student/parent ID cards, and maintaining contact details
• Manage the process for leaving students, including forwarding files, preparing leaving documents, and liaising with new schools or universities
• Assist with preparing boarding fair materials, class visits, and monthly student statistics
• Maintain and update the student database daily and ensure all contractual schooling documentation is accurate
• Observe the confidentiality of information at all times
• Apply the BBIS enrolment policy and procedures 
• Promote and adhere to the BBIS mission statement and values

Your Qualification

• First experience in office management
• Fluent in both English and German (spoken and written)
• A hands-on, reliable, and solution-oriented mindset with a collaborative work style
• Confident in working with digital tools
• Interest in working in an intercultural environment and commitment to community values

Our Offer

•  Collaboration with colleagues from around the world
•  Flat hierarchies, short decision-making processes, and opportunities for ownership
•  A supportive and committed team
•  A workplace surrounded by nature on a modern, growing campus

Perks - More Than Just A Job

• Have an impact. With professional competence and enthusiasm, we are improving day by day the educational level, and you too can have an impact on this ride
• Use our professional training to prepare you optimally for your task
• Push boundaries. Everyone is equally important and works together on uncharted challenges alongside inspiring colleagues from all over the world
• Fun at work and beyond. Join our team events – there's always something to celebrate! Or use our fitness offers to get balanced
• Feel at home. Enjoy our green campus, our relocation service and the international open-minded community