HRIS Specialist (Temporary)

Make a significant impact in the lives of people with developmental disabilities by joining Canada's largest Developmental Disabilities service provider.

We value your technical acumen, attention to detail, and commitment to excellence. Your ability to troubleshoot issues, implement system improvements, and provide insightful analysis makes you an indispensable part of our team. Together, we will harness the power of HR technology to create a more efficient, effective, and employee-centric organization.

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Full Time, Temporary (5 months)

Hris Specialist

40 Hours/Week

Waterloo Office

The Human Resources Information System Specialist supports Karis Disability Services by ensuring the smooth operation and functionality of the company's HRIS system, providing expertise and training regarding data entry, configuration, problem-solving, and policies and procedures. They provide ongoing support and guidance to all levels of the organization regarding the use of the HRIS. Consulting with the HRIS Team Leader, the HRIS Specialist recommends a course of action on decisions that result in major changes to specified procedures. The HRIS Specialist is responsible for the improvement of the database structure and internal practices. They work as a team with the Human Resources Department and various supporting roles within the Waterloo Office to promote, analyze, and develop effective Human Resources practices and information for the best interests of all employees within Karis Disability Services relating to the HRIS.

Responsibilities:

• Responsible for the oversight of the Human Resources Information System database integrity.
• Develop structures and standards for the use and maintenance of the Human Resources Information System.
• Design and prepare reports based on organizational needs defined by the Payroll and HR Systems Manager and HRIS Team Leader.
• Apply the interpretation of policies & procedures to database practices.
• Collaborate with other departments to ensure efficient use of information and crossover of HR and other organizational functions.
• Keep up to date with current practices, including software upgrades, and introduce HRIS changes with a full understanding of the implications to Karis Disability Services.
• Prepare Karis for the implications of the database/technology changes and new releases
• Develop training guides and information manuals using a variety of mediums for use by all levels of employees; explore and determine best practices and communicate them through the manual.
• Provide advice, guidance, and counsel to supervisors on employee scheduling, and attendance.
• Train and mentor managers and employees with varying degrees of knowledge in using the database and navigating database information.
• Attend meetings and video conferences to report, update and assist with HRIS changes.
• Collect, summarize and analyze information pertaining to HRIS integrity.
• Provide quality and timely solutions to Human Resources Department when they require assistance or clarification.
• Coordinate, validate, and ensure appropriate approvals prior to database configuration.
• Liaise with the Payroll group when errors that affect the payroll process require action or clarification.

Requirements:

•  2 years of previous UKG/Kronos HRIS experience preferred
• College Diploma in a related field of study (e.g., Business Administration, Human Resources)
• Advanced Excel Skills
• Interpersonal Skills
• Exceptional attention to detail
• Strong written and verbal communication skills
• Time-management skills
• Knowledge of research methods and practices, including statistical analysis is considered an asset

Why Should You Apply?

•  Live out our shared values, help others, and find purpose in your work every day.
• Receive competitive wages.
• Access to a comprehensive Employee and Family Assistance Program.

Application Deadline: Tuesday October 14, 2025, at 9:00 am

Apply with a cover letter and résumé by 9 am on Tuesday October 14, 2025, to the HRIS Team Lead via the ‘Apply Now’ feature.

Start Date: November 3, 2025

Salary Range: $29.48$33.30/hour

Karis Disability Services seeks to hire a workforce that represents the diversity of our communities where we serve. We are committed to promoting communities of belonging where Black, Indigenous, and People of Colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.