Workplace Assistant

Company Description

foodora is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.

Job Description

Are you the kind of person who lights up a room and loves creating a welcoming, organized, and positive atmosphere? We are looking for a Workplace Assistant to be the heartbeat of our Helsinki office. In this role, you’ll be the go-to person who makes sure everything runs smoothly—whether it’s ordering coffee and fruit, setting up for company events, or helping colleagues with everyday questions.

• This is not just an office job—it’s about bringing good vibes, solving problems on the spot, and making sure our workplace feels like a great place to be.
• This position will initially be offered on a 6-month contract, with a strong likelihood of becoming permanent.

Your Mission

• Ensure the office environment is running smoothly and feels welcoming.
• Support the management team with various requests such as restaurant bookings, catering orders, and other ad hoc inquiries.
• Serve as the point of contact for our travel policy and company cars.
• Oversee equipment and systems (reporting issues when needed).
• Handle office supplies, including ordering coffee, tea, fruit, soft drinks, etc.
• Support onboarding by introducing new hires to safety procedures, office routines, and facilities.
• Act as a first point of contact for everyday employee questions and requests.
• Manage incoming and outgoing post and deliveries.
• Liaise with the landlord regarding office updates, renovations, or safety issues.
• Organize and set up company events and “All Hands” meetings (refreshments, seating, decorations, etc.).
• Contribute to HR activities as part of the HR team.

We believe you’ll thrive in this role if you are:

• Positive and people-oriented – you enjoy helping others and being the go-to person in the office.
• Organized and proactive – you notice what needs to be done and make it happen.
• Practical and resourceful – whether it’s finding the best vendor for milk or solving a last-minute event issue, you keep a cool head.
• Flexible and hands-on – ready to tackle a wide variety of tasks every day.

Our selection process is continuous and the ad may close before the recruitment process is completed, if we’ve moved forward to the screening or interview phase.

Our recruitment process will include the following:

🤝 First interview - Time to know each other a bit better!
💼 Case interview - Do your magic and show us your skills!
✔ ️ Reference- & background check - Final step before we’ll become colleagues.

Start date: Upon agreement

Qualifications

• Previous experience in office administration, reception, or workplace support is an advantage.
• Interest in cost-awareness (e.g., comparing suppliers for office needs).
• Strong problem-solving skills with a service mindset.
• Fluent in Finnish and English (both required).
• Driver’s license is a plus.

Studies have shown that women and some minorities are less likely to apply to jobs unless they meet every qualification. If you are interested in this role and you have most of the skills we’re looking for, we encourage you to apply anyway!

Additional Information

• A dynamic role at the center of our Helsinki office, with around 80–100 colleagues on site.
• A chance to be part of the HR team and contribute to people-focused initiatives.
• A supportive culture where personality and initiative matter most.
• The opportunity to grow in a role that combines office management, event coordination, and people support.

Some Our Benefits:

• Comprehensive insurance coverage: health, leisure-time accident, and travel.
• €400 Epassi benefit per year for sports, culture, commuting, or wellbeing.
• Employee discount on the foodora App.
• 30-minute massage per month or 1 hour per two months with Fysios Mehiläinen.
• One hour of exercise per week during working hours + gym benefits.
• Employee referral bonus program.
• Possibility to work from abroad