Executive Assistant

Hey there! Thanks for stopping by. We’re Airtasker, the tech company that connects people who need to get things done with those who have the skills to do it.

Our mission is to empower people to realise the full value of their skills. This doesn’t just apply to those who use our product. It’s also for our whooooooole team of go-getters who bring the product to life and deliver impact to our community on a daily basis. Because we believe work (and life) is always better when you truly know and appreciate your strengths and skills.

So, with that in mind, we are looking for a new Executive Assistant to join our team of go-getters and realise the full value of their skills!

What You'Ll Do:

• Own and organise the CEO’s day to day calendar to ensure that meetings are scheduled and actions are followed through in line with current priorities.
• Escalate and coordinate the CEO’s inbox to highlight critical priorities and resolve matters autonomously that do not require the CEOs input.
• Own the end-to-end planning for international and interstate travel for the CEO (and ELT as required) including accommodation, transport and itinerary.
• Maintain a high degree of accountability for CEO deliverables.
• Work closely with the PR team to prioritise all necessary PR events, interviews, podcasts etc.
• Liaise with partners, including sponsorships and international media partners, on CEO engagements.
• Own swag for all CEO connection points with external partners.
• Manage all expenses for the CEO and own the budgets for leadership and international travel.
• Support Executive Leadership Team with ad-hoc calendar, offsite planning sessions and capacity management.
• Coordinate ELT weekly meetings by owning meeting agendas, action items and liaise with key stakeholders to ensure accountability and alignment on key issues.
• Coordinate with Leadership Operations to schedule and action company planning and strategy processes throughout the year.
• Board, Committees and Investor Relations coordination:
• Event management including but not limited to offsites, workshops, team celebrations and ceremonies as both driver (i.e. of leadership events) and contributor (i.e. to support People Ops on vibe).
• Assist with onsite office management including liaising with co-working space team and pantry supplier management
• Being a set of “eyes and ears” for the CEO to ensure the wellbeing and engagement of the ELT and step reports is high.
• Flexibility with schedule as dictated by the deliverables of the role.
• Coordination of all Board and Committee meetings.
• Build and maintain relationships with Board members.
• Liaise with key investors and coordinate periodic meetings and roadshows via our stockbrokers, CEO, CFO and investors.
• Oversee swag for key connection moments.

What It Takes To Be Successful In This Role:

• Experience as an Executive Assistant supporting a CEO and multiple senior business leaders.
• Outstanding working knowledge of Google Suite, Slack, Zoom, and other common workplace tools.
• Deep understanding of senior leadership time management needs, priorities, and workflows.
• Strong hustle and go-getter spirit to keep with the pace of a high growth scale-up.
• Strong written and verbal communication skills.
• Excellent time and priority management skills.
• Ability to organise team events and outings from start to finish.
• Excellent long-term organisational and planning skills to avoid last-minute rushes.
• Sound project management skills.

Our People Experience:

Our people team at Airtasker are dedicated to designing an industry leading people experience. This means creating an environment where you are empowered to do your best work and realise the full potential of your skills.

Thriving

• Hybrid working - when it comes to working, there’s no “one size fits all” approach, with Airtasker you choose the environment that helps you do your best work.
• Airtime - welcome to no Slack and meeting-free Fridays! Airtime is designed so we regularly have dedicated focus time for work and personal growth.
• Recharge days - each quarter we have a company-wide Recharge Day, equivalent to 4 additional days of leave per year. It’s a day for everyone when the world can wait and self-care takes centre stage.
• Wellbeing support - our Employee Assistance Program provides confidential access for our people to GPs, dieticians, counselling and mental health specialists, providing essential support whenever needed.
• Airpowerment Fund - we provide a $200 allowance to spend on anything that supports your health & wellbeing

Rewarding

• Airtasker credits - it’s a great feeling to get things done. Even greater when you get $1,000 worth of credits every year to help you check off your to-do list and connect with our community of Taskers.
• Fair and equitable pay - this is a core commitment to our people. Every year we review industry data to ensure our compensation framework supports everyone to be recognised for the full value of their skills.
• Tenure leave - To celebrate our people’s commitment to Airtasker, we offer tenure leave starting from your 3rd anniversary with the company. This begins with 3 extra days of leave per year, gradually increasing to a maximum of 5 days per year.

Belonging

• DAREtasker - join our Diversity, Equity and Inclusion committee! Every month we meet to create meaningful and impactful programs of work that embrace belonging at Airtasker.
• Celebration swap - not everyone celebrates the same things. That’s why, at Airtasker, you can swap national, state or territory public holidays for the ones that matter to you.

Growing

• Learning and development - learning at Airtasker is on the job, guided by managers, enhanced by peers and led by ourselves. We deliver learning programs and budget allowances to invest in your growth.
• 360 performance reviews - feedback is a gift. Every year we run 360 reviews across the business to recognise achievements and promote personal growth.
• Volunteer leave - Our team members can take up to 3 days each year to lend a helping hand and support a cause they are passionate about.

Celebrating

• Awards - and the winners are… our go-getters! Whether it’s our peer-nominated quarterly Values Awards or our periodic Go-Getter Spirit Award, we love celebrating our people and spreading good energy.
• Vibe committee - good vibes only! Our Vibe Committee delivers events that hit the sweet spot of bringing us all together to enjoy each other’s company whether you’re local or remote.
• Birthday leave - All of our people get an extra day of leave during their birthday week to take time away from work to celebrate.

At Airtasker we believe in culture add - that each person is different and has their own background, learnings and unique experiences that can add to the Airtasker cultural tapestry. We pride ourselves on our inclusive culture, and encourage applications from people of all backgrounds.

To all recruitment agencies and talent suppliers: Airtasker does not accept unsolicited resumes. Airtasker is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to our job postings or directly to our managers. If you are on our supplier list and have terms in place, ensure you work alongside our internal TA team and do not send resumes directly to managers.

#Li-Tr1 #Li-Hybrid