AVP - Executive Assistant, SFDA

Job Respnsibilities

Executive Support

• Manage and maintain the schedules of General Managers and senior staff, including meetings, appointments, travel arrangements, and events.
• Handle confidential and sensitive information with the utmost integrity and discretion.
• Support the executive team with personal tasks and ad hoc requests as needed.

Communication & Coordination

• Coordinate internal and external communications, including managing emails, phone calls, meeting agendas, and follow-ups.
• Liaise with internal departments and external stakeholders to ensure seamless operations and timely information flow.

Administrative Operations

• Organize and maintain both physical and digital filing systems.
• Manage expense-related tasks for senior staff, including documentation and submission of reports.
• Prepare and disseminate internal communications, forms, and other administrative documents.
• Support the preparation and timely completion of regular reports and business updates.
• Manage travel arrangements, including flights, accommodations, and itineraries.

Job Requirements

• Diploma or equivalent
• 4-6 years proven experience as an executive assistant, team assistant, executive secretary supporting senior management & executives
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite – Outlook, Excel, Word.
• Demonstrates a high level of multitasking ability and effective time management, with a strong sense of prioritization to ensure critical tasks are addressed promptly and efficiently
• High level of professionalism and confidentiality
• Strong team player