Specialist, Accounts Payables I

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job Description:

• Job title: Specialist, Accounts Payable                  
• Site:  Kansanshi Mining Plc.                                      

Department:  Finance

Section: Accounts Payable

Grade:     15

• Direct reports: Coordinator, Accounts Payable                                                           

Purpose

To ensure accurate and timely processing, verification and reconciliation of supplier invoices and payments while maintaining compliance with company policies, accounting standards, and statutory requirements. The role supports the efficiency of the Accounts Payable (AP) function, fosters strong relationships with vendors and contributes to sound financial management.

Key Responsibilities

• Process supplier invoices in the BASWARE ERP, ensuring accuracy of coding, approvals and compliance with company policy.
• Verify invoice details against purchase orders, contracts, and receipts.
• Perform three way matching (invoice, purchase order, goods receipt).
• Monitor and reconcile vendor accounts, ensuring statements are accurate and up to date.
• Handle supplier queries and resolve payment discrepancies in a timely manner.
• Ensure adherence to payment terms, preparing payment runs and schedules.
• Support month end and year end closing processes, including General Ledger reconciliations.
• Maintain accurate and organised records for audit and reporting purposes.
• Collaborate with procurement, finance and other departments to improve AP processes.
• Identify and recommend process improvements for efficiency and compliance.

Qualifications

• Bachelor’s degree in Accounting.
• Professional certification (e.g., ACCA, CIMA, ZICA) – full or part qualification is an added advantage.

Experience

• 7-10 years of progressive experience in Accounts Payable
• Strong knowledge of accounting principles, practices and standards.
• Experience with ERP/financial systems (Pronto and Basware desirable).
• Proven track record of vendor account reconciliation and resolving complex queries.
• Familiarity with tax compliance (e.g., VAT, WHT) and regulatory requirements.

Behavioral Traits

• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
•  Integrity and commitment to maintaining confidentiality.
• Excellent communication and interpersonal skills for vendor and stakeholder management.
• Proactive, results-oriented, and a strong team player.
• Continuous improvement mindset with adaptability to change.

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