Assistant Director of Finance

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About The Location:

Located on the southeastern coast of the pristine island of Lāna’i, lies the secluded retreat of Four Seasons Resort Lāna’i, an oceanfront destination offering travelers a curated, personalized island escape. The five-star, five-diamond Resort offers outdoor restaurants, including Nobu Lāna’i, a kid’s club, Tennis Garden, cultural programming, beach and pool with spacious seating areas nestled among tropical gardens, Hawanawana spa and luxury retail boutiques. Built on lava outcroppings, the award-winning Jack Nicklaus-signature golf course features ocean views on every hole. Island activities, many managed by Four Seasons include sunset sails and whale watch tours, horseback riding, sporting clays and archery, biking, hiking, and aerial adventures at Lanai Adventure Park or learn about Hawaiian wayfinding at the on-site observatory.

Assistant Director Of Finance

The Four Seasons Resort Lāna’i is looking for an Assistant Director of Finance who shares a passion for excellence and who infuses enthusiasm into everything they do. Our teams’ have the opportunity to shape our guest experience by providing exceptional knowledge of the Resort and exemplifying the Golden Rule in each interaction. Work authorization required. 

What You’Ll Do

The Assistant Director of Finance works closely alongside the Director of Finance, and Senior ADOF overseeing the day-to-day operation of the Finance Department and maintaining the general ledger and balance sheet reconciliations. Together with the Director, the Assistant Director of Finance is responsible for safeguarding the hotel assets and financial resources contributing towards maximizing hotel profitability Responsibilities include, but are not limited to the following: 

People Function:

• Maintain harmonious and professional relationships with all departments and Home Office. 
• Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact. 
• Plan, organize, lead and control different projects and activities within the finance team. 
• Identify coaching moments and ensure that those moments become opportunities of learning and development for the Finance team. 
• Establish a rapport with the Finance team and other divisions within the hotel. 
• Have a global working perspective and excellent communication skills – written and verbal 
• Can supervise the day-to-day duties of the Finance team and assist as necessary. 
• Hold monthly department meetings with Accounting Staff to ensure communication and address any issues that are affecting the team. 
• Participate in and develop staff training programs in order to minimize staff turnover and maintain high morale.  Particular emphasis should be given to those individuals qualifying for future advancement. 
• Supervise, train and motivate department staff to thoroughly understand all of their duties and responsibilities. 
• Meet with the Director of Finance on a regular basis to communicate all accounting activities and results of the Accounting office meeting or any other related issues. 
• Prepare reviews and development plans and take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Accounting staff as required. 

Product Function:

• Thoroughly understand and possess a working knowledge of the Accounting & Finance Manual 
• Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles. 
• Great attention to detail along with the continuous innovation of daily working of the Finance team under the direction of the Director of Finance. 
• Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies and as directed by the Director of Finance. 
• Prepare Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with corporate guidelines as prescribed in the Accounting & Finance Manual. 
• Excellent understanding of the current Edition of USALI. 
• Prepare or oversee the preparation of all local, state and federal tax returns and other reporting (including 80-20 rule reporting) on a timely basis. 
• Ensure rent expense is calculated accurately per the terms of the Management Agreement, Leasehold Agreement or Easement Agreement and that payments are made or the outstanding liability for the rent accrual exists and is accurate. 
• Ensure the outstanding liability for all revenue/profit related fees (i.e. Management Fees, Incentive Fees, Marketing Fees, Advertising Fees, Royalty Fees) is accurate and complies with the respective Management Agreement(s). 
• Ensure electronic payments have the signatory of a member of Group B on each individual page and the initials of a member of Group A and both members of Group A and B sign the Batch Total of the payment run. 
• Ensure strict access controls over unused cheques to prevent improper or unauthorized use of the documents and ensure there is segregation of duties in place to safeguard the writing and voiding of negotiable bank cheques. 
• Ensure post-departure credit card credit allowances are performed only by accounting and all such allowances are reviewed and signed per the SR-5 by Director of Finance or Assistant Director of Finance and all “Unmatched Credits” reports provided by credit card processing company are reviewed/scrutinized by DOF monthly and retained by the Director of Finance. 
• Approve all journal entries with supporting documentation (as appropriate) and ensure all non-standard, non-recurring entries are countersigned by Director of Finance. 
• Ensure the system is set up to prevent month end closing without all journal entries being posted, updated or otherwise entered in the General Ledger. 
• Ensure that monthly reconciliations for all balance sheet accounts are prepared and all bank reconciliations are countersigned by Director of Finance on a monthly and on a quarterly basis; Director of Finance approves all reconciliations paying special attention to reconciling items. 
• Coordinate and facilitate external and internal audits. 
• Continuously strive for improvement of processes and efficiency. 

Profit Function:

• Monitor and control expenses of the hotel paying special attention to the daily reporting done by the auditor of the hotel and addressing issues that not only have material effect but also affect the guest experience. 
• Ensure that House Funds and Floats Counts are up to date and limit any kind of exposure that would affect profitability. 
• Assist the Director of Finance and Senior ADOF in Forecasting/Budgeting 

What To Bring

• Successful candidate must possess legal work authorization in United States (unless the candidate is currently in a managerial position at another Four Seasons location as they may qualify for a L-1 Visa sponsorship) 
• Ability to lift up to 20lbs, and push/pull as needed during shifts  
• Flexible scheduling availability required.   
• Ability to apply sound business judgment with strong analytical and strategic thinking abilities. 
• Require a working technical knowledge of generally accepted accounting principles and all corporate policies and procedures 
• Require knowledge of and the ability to operate computer equipment and excellent Excel and Computer Skills. Sun, Birchstreet, Focus and Opera Systems knowledge would be ideal and greatly valued. 
• Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings 
• Strategic, analytical and have solid business acumen 

JOIN OUR ‘OHANA & ENJOY OUR AMAZING BENEFITS: 

• Salary Range: $130k - $137k 
• 100% Employer contributed Medical, Dental, and Vision benefits 
• Competitive wages and other benefits (Retirement Plan, Wellness Credit, Travel Credit) as well as Paid Time Off & Holiday Pay 
• Inclusive and diverse employee engagement & recognition events all year round 
• Complimentary stays and exclusive discounts at Four Seasons Worldwide  
• Complimentary Employee Meals & Dry Cleaning for Employee Uniforms 
• Owner subsidized on-island housing, inter-island airfare to Oahu and other resources 
• Comprehensive learning and development programs to help you master your craft 
• Energizing Employee Culture where you are encouraged to be your true self! 
• And so much more! 
• We look forward to receiving your application!  

Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview. 

• Learn more about what it's like to work at Four Seasons Resorts Lana’i, visit us: 
• Twitter: https://twitter.com/FSLanai 
• Facebook: https://www.facebook.com/FourSeasonsResortsLanai 
• Instagram: https://www.instagram.com/fslanai/ 

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf