Administrative Specialist

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!     

We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA’s pursuits in deep space exploration. As NASA’s largest engineering solutions provider working together with NASA at centers across the United States. 

We have an exciting opportunity for a part-time Administrative Specialist to join the team! This position is hybrid and telework eligible supporting the Spacesuit Knowledge Capture and Strategic Communication Team also known as Spacesuit, Tools, and Rovers (STAR) Productions Team in the EC5/Spacesuit and Crew Survival Branch in administrative functions as follows:

• Facilitate the NASA JSC Export Control Review process for products produced internal as well as external to the team. External products may include for example products produced by the Extravehicular Activity and Human Surface Mobility Program (EHP) and the Crew and Thermal Systems Division (CTSD).
• Assist the Spacesuit Knowledge Capture and Strategic Communication Administrator as needed with following:
• Prepare and process products through NASA JSC Export Control processes including Scientific, Technical, and Research Information DiscoVEry System (STRIVES) for approval. This includes products such as manuscript abstracts, manuscripts for conferences and journals, presentations, videos, and photographs.
• Assist authors with the STRIVES process, work with reviewers, and coordinate with Export Control reviewers to facilitate timely approval
• Monitor conference related STRIVES submissions and report regular status updates to EC5 and CTSD management.
• Compilation of the Weekly Activity Report
• Facilitate the writing of an annual manuscript documenting the teams progress
• Maintain a list of events and products processed through export control processing with approval status.
• Comply with NASA JSC Export Control policies.
• Assist in maintaining the STAR Productions calendar.
• Communicate educational opportunities within the Extravehicular Activity (EVA) community and broader as appropriate.
• Schedule events with Subject Matter Experts (SMEs)
• Coordinate with SMEs to sign written release for event.
• Provide periodic statuses on progress.
• Surge support may require additional weekly hours in isolated instances

Requisition Qualifications:

This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

• Typically requires a bachelor’s degree in a related area and normally possess 3 years of work experience.
• Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint)
• Excellent oral and written communication skills
• Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures.​
• Why Join Our Team?

Requisition Preferences:

Click on the below links to view just a small sample of all that we do! Come join our team and be part of our future. We look forward to seeing you!

• See What We Do
•  Aerospace Solutions Overview(Please view in Chrome or Microsoft Edge)
• In addition to exciting career opportunities, we also have:
• Excellent personal and professional career growth
• 9/80 work schedule (every other Friday off), when applicable
• Onsite cafeteria (breakfast & lunch)
• Much, much more!

For more information on our partnership with NASA at Johnson Space Center (JSC), please visit www.wehavespaceforyou.com

• Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position.
• Must be able to complete a U.S. government background investigation.
• Management has the prerogative to select at any level for which the position is advertised.

Essential Functions

Work Environment

Generally, an office environment, but can involve inside or outside work depending on task.

Physical Requirements

Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).

Equipment And Machines

Standard office equipment (PC, telephone, printer, etc.).

Attendance

Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.

Other Essential Functions

Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.

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