Program Operations Manager (Accountant II - Invoice Administrator)

Posting Expires: 10/03/25

Salary Range: $68,156.41 - $73.242.40

General Description and Classification Standards:
The Accountant II performs professional accounting and auditing work independently and at the full performance level. This position maintains complex accounting records, reconciles cash pool activity and various city funds, prepares, and analyzes financial statements and reports, and prepares general account reconciliations. This position will provide higher level accounting support, to include project accounting, preparation of pay application templates; compliance review of invoices, attendance at meetings (e.g., pre-construction, kickoff, and partnership efforts), and assists with troubleshooting and resolution of outstanding items, to allow for timely payment to vendors.
Supervision Received:
* Works under minimal supervision; follows standardized procedures and written instructions to accomplish assigned tasks.
Decision Making/Leadership Provided:
Follows standardized procedures and written instructions to accomplish assigned tasks. Serve as the Subject Matter Expert (SME) for assigned contracts, supporting project teams. Coordinates with internal and external customers.
Essential Duties and Responsibilities:
These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.
• Participate in monthly ledger close by preparing and/or ensuring the accurate and complete recording of financial transactions in accordance with deadlines as determined by management.
• Performs trending and variance analysis for all balance sheets, revenue, and expense activity for assigned Funds. Identifies and resolves discrepancies in a timely manner.
• Reviews journal entries to ensure transactions are complete with supporting documentation.
• Participates in external, preliminary, and annual fiscal year-end financial audits.
• Executes Invoice Audit Compliance, to include review of purchasing requests. Reviews and routes invoices and pay applications for approval.
• Operates Oracle system to research and process payments, enter receipts, two-way invoices, and retainage; obtain payment confirmation, and coordinate purchase order analysis and closeouts.
• Manage alternative payment transactions (e.g., open record deposits, refunds, wire transfers, direct payments, reimbursements, drawdowns,    retainage)
• Assists in the documentation and monitoring of internal controls.
• Participates in the development or updating of departmental policies and procedures.
• Maintains confidentiality of sensitive financial data.
• Provides professional assistance and support to management and staff as needed.
• Performs other related tasks and special projects as required

Knowledge Skills and Abilities:
This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.
• Principles and practices of governmental accounting
• Strong understanding of accounting theory and application of general accepted accounting principles and practices
• Governmental accounting principles, applicable laws and regulations, and financial reporting practices
• Basic Information Systems applications for accounting functions
• Knowledge of Oracle based accounting software
• Communicating effectively, both verbally and in writing
• Performing complex analytical activities and reconciliation
• Maintaining accurate records and making accurate arithmetic calculations
• Working on several assignments simultaneously, setting priorities, meeting deadlines, and working independently within established guidelines
• Extensive use of common office software including Microsoft Office and applicable specialized finance software applications
• Providing detail-oriented and organized work
• Working cooperatively and collaboratively with all levels of employees and management to maximize performance, creativity, problem solving, and results
• Performing proactively and with flexibility
• Providing outstanding customer satisfaction (internally and externally)
 

Minimum Qualifications:
Education and Experience –
1.Associate or Bachelor degree in related field
2.At least 5 years’ professional experience and proficiency in working with high volume and complex accounting
3.Direct experience in working in large ERP environment and accounting systems
4.At least 2 years’ experience in local government and account reconciliation preferred
5.At least 1 year with an engineering, architectural, construction, or government agency.
 

• Preferred Requirements:
• • Knowledge of procure to pay processes and government finance.
• • Knowledge of engineering, architectural, and construction invoice processing procedures and project accounting.
• • Invoice Audit Compliance experience supporting capital and transportation programs, government finance, and managing contracts to audit recommendations.