Temporary - Strategic Programs Specialist

• Job Summary
• This position is responsible for providing administrative support for the day-to-day activities of
• TA Strategy: It will include semi-routine functions with relatively close supervision. This role
• reports directly to the IEEE Sr. Director Strategic Programs and does not require prior technical
• knowledge or experience in engineering.
• The individual shall work 25-40 hours per week on a schedule determined in
• coordination and under the direction of their supervisor,

Key Responsibilities

• Serves as an Executive Assistant to the Senior Director, IEEE TA Strategy
• Serves as a team administrator on projects of the TA Strategy group such as:
• Handles administrative questions that come to Strategic Programs Alias and/oridentifying staff person(s) to respond and following up as needed
• Inventory management of IEEE collateral / shipping
• Scheduling volunteer and staff meetings
• Creating / distributing meeting agendas
• Creating / distributing meeting minutes
• Maintain volunteer rosters and email aliases
• Support on special projects as needed]

Qualifications

Education
H.S. diploma or equivalent required
Work Experience
5+ years of business experience working in administrative positions
Skills and Requirements
Excellent written and verbal communication skills. Excellent interpersonal skills and organizational abilities. Administration experience. Knowledge of current word processing, presentation and database software packages. Excellent organizational skills, ability to manage several projects simultaneously.
Communication Skills
There is regular and frequent contact with staff and volunteers at all levels.  Issues must be addressed in a clear and unambiguous fashion, while exercising tact.  Must strive for cooperation and effectiveness of services.  Must also have the ability to interface with other members of IEEE staff and work as a member of an effective team.
Cooperation and Coordination Skills
There is extensive contact with different IEEE staff departments, including Regional Activities, Educational Activities, Publishing and Corporate Activities, both in the office and on site at meetings.  The incumbent must strive for cooperation and effectiveness of services.