Grants and Disaster Services Coordinator (2 Positions)

About Us:

The Ohio Emergency Management Agency is a division of the Ohio Department of Public Safety and is the state’s central point of coordination for response to and recovery from disasters.  When not in a response or recovery mode, our focus is to ensure that Ohio and its citizens are prepared to respond to an emergency or disaster and to lead mitigation efforts against the effects of future disasters.

We interface with local, state, and federal agencies to bring resources of recovery and support to Ohioans impacted by disaster.  Our activities also include education, training, planning, and preparedness- strengthening Ohio’s first responder capabilities and improving communication across the state.

What You’Ll Do:

• Ohio Department of Public Safety – Emergency Management Agency
• Report In Location: 2855 W. Dublin Granville Road, Columbus, Ohio 43235
• Work Hours: 7:30 a.m. – 4:30 p.m.

Under the general supervision of the Grants Administrator in the Preparedness Grants Branch, provide technical guidance in establishment & funding of emergency management programs & grants management:

• Provide implementation & administration assistance to local governments, state agencies, regional teams & private non-profit agencies for preparedness grant programs (i.e., Homeland Security Grant Program, Emergency Management Performance Grant program, communications grant programs, hazardous materials grant program, & other federal & state programs);
• Coordinate state agency application & participation in preparedness grant programs;
• Interface with local & state government & non-profit organizations to assure appropriate applications of federal, state, & local grant regulations (i.e., Code of Federal Regulations, Ohio Revised Code);
• Implement grant monitoring systems to ensure compliance with federal & state laws, regulations, policies & procedures;
• Complete desk & field monitoring visits of grant projects to review & evaluate local fiscal & programmatic records, confirm program compliance & progress, identify & resolve discrepancies, & issue reports on findings;
• Coordinate & approve local & state government & non-profit organizations federal reporting requirements to include entry & submission of the state's required federal reports (i.e., Bi-annual Strategy Implementation Report, Categorical Assistance Progress Report);
• Create grant commitments for local & state government & non-profit organizations in State accounting system;
• Review & certify local & state government & non-profit organizations expenditures, & submit necessary documentation (i. e., Cash Requests, Invoices, Time/Attendance reports) to Fiscal Department for payment of eligible costs;
• Reconcile sub-grantee accounts with Fiscal Department personnel & state accounting system;
• Identify & resolve differences between sub-grantee, Grants Branch, & state fiscal records;
• Maintain local & state government, & non-profit organizations grant budget & expenditure details in Agency grants management system;
• Maintain detailed records of local & state government, & non-profit organizations grant records to include all monitoring visits & responses from sub-grantees;
• Facilitate responses to &/or for federal, state, &/or local auditor questions;
• Develop & recommend improvements to the branch's Grants Administrative Plan;
• Assist in development of grant guidance for eligible grant applicants that outlines federal & state program requirements & restrictions;
• Develop & conduct training for local & state government & non-profit organizations on adherence to state & federal grant regulations, achieving grant program priorities, grant planning & proper grant administration;
• Travel to, participate in, & represent the Agency at local, state, & federal conferences or workshops pertaining to homeland security & emergency management grant programs &/or management;
• Present State policy to local governments for homeland security & emergency management;
• Develop presentations for Agency use at local, state, & federal grant management conferences or workshops;
• Travel to & participate in homeland security exercises at state & local level;
• Support activities in the State Emergency Operations Center when directed;
• Performs other duties as assigned.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

2 yrs. trg. or 2 yrs. exp. in emergency management, public or business administration; 2 yr. trg. or 2 yr. exp. in disaster services & emergency operations; must be able to provide own transportation. 

-Or completion of undergraduate major core program in emergency management, public or business administration; 2 yrs. trg. or 2 yrs. exp. in disaster services & emergency operations; must be able to provide own transportation. 

-Or 2 yrs. exp. as Disaster Services Consultant 1, 64911; must be able to provide own transportation. 

-Or equivalent of Minimum Class Qualifications For Employment noted above. 

Job Skills: Emergency Management

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER EMPLOYMENT

Completion of FEMA Professional Development Series, Damage Assessment Course, Disaster Recovery Course, EOC Course, Hazard Material Awareness Course & Incident Command System Course.

Unusual Working Conditions

Requires travel; must provide own transportation; exposed to disaster sites, must be available for weekend & after normal hour duty, work will require absence from home for extended period of time during disaster & emergency, must be able to respond to disasters, 24 hours a day, 7 days a week except on approved vacation times; Exposed to dirt & debris; exposed to impacted areas (i.e., flood, hazardous material spills, blizzard, riot, tornado devastation) which may also be bio-hazard areas (e.g., tetanus, hepatitis).

This position will be filled in accordance with the bargaining unit agreement if applicable

A background check and BCI fingerprint check may be required on all selected applicants

To request a disability accommodation, please email HRRequestADA@dps.ohio.gov as soon as possible, or at least 48 hours prior to the above referenced testing or interview date so any necessary arrangements may be made in a timely manner.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.