Coordinator II, Anesthesiology - Anesthesiology - Admin (Onsite)

Minimum Qualifications:

Associate's degree or equivalent; 3 years related experience.

Job Summary:

To manage activities for a project or program.

Job Duties:

• Coordinate and process clinical and research faculty travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines.
• Work in tandem with other department personnel and provide coverage for other departmental areas, daily.
• Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc.
• Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
• Process supply orders for department research labs.
• Answers phones and responds to correspondence.
• Provide administrative support for department personnel including clinical and research faculty, CRNAs, and staff.
• Provide timekeeping assistance for clinical and research faculty, CRNAs and staff.
• Ensures QGENDA & AMCOM Call Schedules are entered in each month.
• Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department.
• Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals.
• Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
• Supports the Department by performing all other duties as assigned.

Preferred Qualifications:

• Knowledge and experience working in POWER.
• Experience providing faculty and administrative support.
• Knowledge and experience with Microsoft Office, including but not limited to: Outlook, Word, Excel, and PowerPoint.
• Familiar with Kronos Timekeeping System, and QGenda.

• Strong Organizational Skills.

• Possess excellent verbal, written, organizational and interpersonal skills.
• Ability to multi-task to support diverse areas within the administrative team.
• Experience working in a team environment.

Salary Range:

Commensurate With Experience.

Equal Employment Opportunity:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.