Finance Specialist- Real Estate Administration

This position is part of the Sherwin Business Services (SBS) team and plays a key role in the coordination of the Company’s retail and non-retail property lease documents. Primary responsibilities include reviewing and distributing legal documents, participate in the Contact Lifecycle Management (CLM) project, and assist in training of new team members. This position has significant interaction with other functional areas, including, SBS General Accounting, BPI, IT, Legal, business real estate executives, landlords, and others, and will be entrusted with high-dollar and high-volume disbursement activities.         

Because this role involves access to confidential financial information, the Company has determined that a review of criminal history is necessary to protect the business and its operations and reputation and to provide similar protections for its clients and potential investments.

Core Responsibilities And Tasks

• Process real estate packages for new/relocated stores and expansion:
• Verify all items in the real estate package have been received or follow up to ensure packages have been submitted prior to documents being processed for company authorization. 
• Verify submission of W-9 forms through the IRS website and all other forms/information has been received. 
• Review lease copies for completeness and verify conformity of documents received from landlords. 
• Process leases and other documents for execution through Corporate Legal Department. 
• Distribute fully executed documents, electronically file documents and correspondence into the document management systems and organize, purge and assemble lease files on all new, relocated, amended properties.

• Manage Lease Agreements:

• Track and facilitate recording of Notices of Lease for U.S. and Canada, ensuring compliance with various state guidelines.
• Verify requests for insurance certificates from Landlords are in compliance with lease provisions, coordinate with the property insurance management company to ensure efficient distribution to landlords per requirements of lease. 
• Request Landlord insurance certificates and transmit to property insurance management company to ensure compliance to lease requirements.
• Research, and draft estoppel certificates, correspondence, reports on monthly lease renewals, new/relocated store report and real estate document status and various other documents and reports. 
• Assist with compiling SNDA requests.
• Administer lease amendment agreements with Landlords:
• Review executed lease amendment agreements for changes.
• Process for signature and return to Landlord with cover letter after execution. 
• File documents into document management systems and assemble file for abstraction. 
• Track and record status of properties in property management system:
• Update logs used to track and manage various documents through execution process including transmittal to/from Legal. 
• Update shared files by Division related to status of various documents at every stage of execution process.   

• Perform Administrative Duties:

• Maintain departmental office equipment. 
• Open, match and distribute office mail.
• Verify and process invoices for payment, order stationery, equipment and supplies as necessary.
• Handle phone inquiries and, where possible, provide lease data and research lease obligation questions, or transfer to appropriate party.
• Assist in the Contact Lifecycle Management (CLM) project and other upcoming department wide projects.
• Verify all items in the real estate package have been received or follow up to ensure packages have been submitted prior to documents being processed for company authorization. 
• Verify submission of W-9 forms through the IRS website and all other forms/information has been received. 
• Review lease copies for completeness and verify conformity of documents received from landlords. 
• Process leases and other documents for execution through Corporate Legal Department. 
• Distribute fully executed documents, electronically file documents and correspondence into the document management systems and organize, purge and assemble lease files on all new, relocated, amended properties.
• Track and facilitate recording of Notices of Lease for U.S. and Canada, ensuring compliance with various state guidelines.
• Verify requests for insurance certificates from Landlords are in compliance with lease provisions, coordinate with the property insurance management company to ensure efficient distribution to landlords per requirements of lease. 
• Request Landlord insurance certificates and transmit to property insurance management company to ensure compliance to lease requirements.
• Research, and draft estoppel certificates, correspondence, reports on monthly lease renewals, new/relocated store report and real estate document status and various other documents and reports. 
• Assist with compiling SNDA requests.
• Review executed lease amendment agreements for changes.
• Process for signature and return to Landlord with cover letter after execution. 
• File documents into document management systems and assemble file for abstraction. 
• Track and record status of properties in property management system:
• Review executed lease amendment agreements for changes.
• Process for signature and return to Landlord with cover letter after execution. 
• File documents into document management systems and assemble file for abstraction. 
• Track and record status of properties in property management system:
• Update logs used to track and manage various documents through execution process including transmittal to/from Legal. 
• Update shared files by Division related to status of various documents at every stage of execution process.   
• Maintain departmental office equipment. 
• Open, match and distribute office mail.
• Verify and process invoices for payment, order stationery, equipment and supplies as necessary.
• Handle phone inquiries and, where possible, provide lease data and research lease obligation questions, or transfer to appropriate party.

Position Requirements

Formal Education:

Required:

•  High School Diploma

Preferred:

•  Bachelor’s degree in Business Administration, Finance or Accounting

Knowledge & Experience:

Required:

• Knowledge of administrative procedures, managing files and records, and other office procedures and terminology
• Knowledge of mathematics and its application
• Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data

Preferred:

• Real Estate/Lease Administration experience
• Legal experience

Technical/Skill Requirements:

Required:

• Microsoft Office products Word, Excel, and PowerPoint
• Clear and concise communication in verbal and written form
• Ability to arrange information according to specific rule(s)
• Time management

Preferred:

• Oracle Property Manager, Accounts Payable
• OnBase

At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purpose, and for customers and our business to achieve great results. Sherwin-Williams is a place that takes its stability, growth and momentum and translates it to possibility for our people. Our people are behind the strength of our success, and we invest and support you in:

• Life … with rewards, benefits and the flexibility to enhance your health and well-being
• Career … with opportunities to learn, develop new skills and grow your contribution
• Connection … with an inclusive team and commitment to our own and broader communities
• It's all here for you... let's Create Your Possible

At Sherwin-Williams, part of our mission is to help our employees and their families live healthier, save smarter and feel better. This starts with a wide range of world-class benefits designed for you. From retirement to health care, from total well-being to your daily commute—it matters to us. A general description of benefits offered can be found at http://www.myswbenefits.com/. Click on “Candidates” to view benefit offerings that you may be eligible for if you are hired as a Sherwin-Williams employee.

Compensation decisions are dependent on the facts and circumstances of each case and will impact where actual compensation may fall within the stated wage range. The wage range listed for this role takes into account the wide range of factors considered in making compensation decisions including skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The wage range, other compensation, and benefits information listed is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable federal, state, and local laws including with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.

Sherwin-Williams is proud to be an Equal Employment Opportunity employer.  All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

As a VEVRAA Federal Contractor, Sherwin-Williams requests state and local employment services delivery systems to provide priority referral of Protected Veterans.

Please be aware, Sherwin-Williams recruiting team members will never request a candidate to provide a payment, ask for financial information, or sensitive personal information like national identification numbers, date of birth, or bank account numbers during the application process.