Payroll Specialist - Chelsea Hotel -Toronto

Key Result Areas

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks
• Review daily time & attendance for all hourly staff in the hotel. Check for missed punches, unexplained absences, rate discrepancies and follow up with managers.
• Responsible for weekly interface and balancing of hours from into payroll system.
• Must be self-motivated and have a high degree of analytical ability and confidentiality, and work in a safe, prudent, and organized manner.
• Report to relevant government authorities about issues such as taxation, gratuities, quantities, and any other payroll matters.
• Communicate with department heads about payroll issues.
• Maintain accurate records of payroll documentation and transactions.
• Input daily gratuities for room service attendants and Bellmen into worksheets.
• Produce a labour report on a daily basis based on company standards.
• Accurate and timely preparation and distribution of Records of Employment.
• Preparation of manual cheques when required.
• Processing of paperwork for each pay period to be posted into payroll system.
• Sorting and distribution of pay stubs to departments.
• If necessary, assist department heads in setting up computerized scheduling modules based on their labour standards.
• Perform all duties in the absence of the Payroll Manager. 
• Ensure the hotel’s systems and internal controls, that are applicable to the payroll function, are followed.
• Balance and prepare union contribution reports for each pay period. 
• Maintain hourly and salaried staff time off (vacation) balances.
• This is an on-site position and is not eligible for telecommuting.
• Performs any other duties as assigned by the Payroll Manager, Accounting or Human Resources management.

Business

• Office administration, including filing of pay period information.

Customer Satisfaction

• Responds to employee inquires for all hourly staff.

Process Improvement/ Productivity

• Complies with Hotel Policies and Procedures.
• Maintaining confidential information by adhering to legal and ethical standards
• Contribute to cost efficiency by timely detention of errors. 

  Academic and Working Qualifications

• Working Experience
• Minimum 2 years of experience working in a payroll or HR departments
• Knowledge in accounting – journals, reconciliations etc.

Knowledge
Must have previous knowledge in working with automated time management and payroll systems (Ceridian, ADP, UKG, etc.)
Must have exceptional computer skills and must have advanced knowledge in Excel.
Must be knowledgeable in all payroll legislations and associated employment standards.
Experience in working with 500+ employees payroll with labour union environment an asset.

• EducationCollege DiplomaCanadian Payroll Association approved courses - Level One completion preferred.
• Soft SkillsMust have excellent interpersonal and communication skills
• LanguageMust be fluent in EnglishSecond language an asset
• Physical Requirements Must be able to sit for long periods of time

        As Canada's largest hotel with 1,590 guest rooms, and the friendliest Hotel in Toronto, the Chelsea Hotel, Toronto, is centrally located and just steps from the city's best shopping districts, world-class theatres, vibrant nightlife, and exciting attractions. A full-service urban resort, the Chelsea Hotel has room types to suit everyone, and the hotel offers different dining options, separate adult and family recreation areas and pools – including the "Corkscrew" - downtown Toronto's only indoor waterslide. As a premier family destination, the hotel offers a full range of services including the Family Fun Zone, Kid Centre and Club 33 Teen Lounge. The Chelsea Hotel, Toronto is an independent property as part of the Langham Hospitality Group’s international portfolio of hotels and resorts. The Chelsea is proud to be honoured with the Accessible Tourism Award with the Travel Industry Association of Ontario and the Humanitarian Award with the Hotel Association of Canada.