Senior Procurement Officer

What You Will Do:

Procurement Cycle:

•Delivers the complete procurement cycle for the local and overseas purchase of higher-criticality, higher cost materials and services, ensuring end user requirements are met in terms of timelines, cost, quality and specifications.

Receipt Of End-User Request:

•Receives end-user requests for procurement of materials/services and undertakes checks to ensure completeness of information and proper authorization.

Procurement Strategy:

•Considers options for procurement strategy and makes appropriate recommendations to ensure Co X benefit. Includes such considerations as single sourcing, competitive bidding and local or overseas suppliers.

Supplier Identification:

•Accesses database to identify potential suppliers of non-critical, high-criticality, high-cost materials and services. Prepares bid packages, invites bids, clarifies queries, receives offers and consults with end users to confirm compliance with technical specifications.

Bid Assessments:

•Analyses and evaluates proposals, comparing prices, specifications, and delivery dates to identify and recommend preferred suppliers. 

Tender Committee:

•Attends Tender Committee meetings in order to present proposals and recommendations and provide clarification for the benefit of committee members.

Negotiations:

•Leads negotiations with suppliers in order to secure competitive advantages and ensure that Company X position is protected. 

Post-Approval Action:

•Prepares post-approval documentation for authorization and placement with preferred supplier ensuring full protection of Company X legal and commercial position. 

Dispute Resolution:

•Addresses issues regarding the more complex contractual disputes in order to protect Company X position and achieve satisfactory resolution for all parties.

Legal:

•Coordinates with legal staff on all contractual issues in order ensure Company X position is fully protected throughout the procurement cycle

Invoicing:

•Coordinates with Finance and other Procurement staff for the certification and resolution of supplier invoices within contractual timeframes.

Supplier Performance:

•Assesses the performance of suppliers to ensure agreed service levels are met and maintained. Identifies areas of shortfall and recommends remedial action.

Supplier Relationships:

•Establishes, fosters and maintains productive relationships with suppliers to ensure good, reliable sources of supply and information. 

Market Research:

•Conducts research into local and overseas markets in order to identify and assess new or alternative sources of materials and services that meet Company X specification and pricing standards.

Maintenance Of Records & Documentation:

•Maintains data in procurement information systems and on other paper-based filing systems to establish an audit trail and ensure ease of retrieval for the production of activity and expenditure reports. 

Keeping Informed:

•Reviews product catalogues, trade journals, publications and the Internet in order to maintain current and comprehensive technical and commercial knowledge of materials and services of interest to Co X.

Compliance:

•Ensures all purchasing activities are undertaken in line with established policies, procedures and standards in order to maintain and promote the integrity of operations. 

Guidance & Problem Resolution:

•Guides and develops the less senior colleagues and effectively resolves their more challenging purchasing problems, instilling an appreciation of the cost-effectiveness of solutions. 

What You Will Need:

• Bachelor’s degree in business administration or a B.Sc. Engineering.
• A minimum of 3 years stretching and developmental experience.
• Good computer literacy.
• Good standard of written and spoken English.
• Strong presentational skills.
• Strong excel skills.
• Strong negotiating ability and effective communication skills. 

You will love this job if you have:

• Attention to details.
• Agility.
• Industry and Material Knowledge.