Business Administrator

The IDEAS team is seeking an experienced and highly motivated Business Administrator to join our dynamic environment. This role is ideal for someone who thrives in a fast-paced, collaborative setting and is passionate about creating a seamless and inclusive workplace experience. The successful candidate will demonstrate strong communication, organizational, and interpersonal skills, and Able to work independently and adjust to evolving priorities with ease. 

As a Group Admin on the IDEAS team, your day will be a blend of proactive coordination and responsive support. You’ll start by reviewing calendar requests and ensuring meeting spaces—both virtual and physical—are ready to go. You’ll greet new hires and vendors, making sure their onboarding experience is smooth and welcoming. Throughout the day, you’ll liaise with other admins and stakeholders to keep operations running efficiently, manage supply inventories, and troubleshoot logistics for team events or workspace changes. Your presence onsite will be key to maintaining a vibrant and inclusive team culture.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Onsite Support:

• Provide in-person assistance for team experience activities, workspace logistics, and supply management.

Calendar & Meeting Logistics:

• Assist with calendar management for community spaces and team events.
• Support meeting setup including room bookings, virtual troubleshooting, and catering.
• Growth Opportunity: This role offers may offer a chance to support the calendar of a Partner Director as a development project, providing exposure to executive-level operations and strategic scheduling.

Team Experience & Onboarding:

• Help onboard new employees, vendors, and interns (e.g., equipment orders, workstation setup, distribution lists).
• Support team experience activities and provide onsite assistance as needed.
• Cross-Functional Collaboration.
• Build and maintain effective working relationships across multiple levels within Microsoft.
• Collaborate with internal stakeholders and fellow admins to support daily operations and team initiatives.
• Resource & Space Management.
• Proactively manage supply inventories (e.g., office supplies, snacks, hardware).
• Assist with team space move logistics and workspace planning.
• Financial & Travel Support.
• Learn discretionary budgeting and company finance policies.
• Shadow travel planning processes and tools.
• Culture & Inclusion.
• Create an inclusive culture and work environment for the team.
• Participate in the Business Support community through networking events and training.
• Embody company values in daily interactions.
• Embody our culture and values

Qualifications

Required Qualifications:

• High School Diploma, General Educational Development (GED), or equivalent AND 6 months Administrative, Business Support, and/or customer service experience.
• 1+ year(s) administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

Preferred Qualifications:

• Associate's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• Strong organizational and communication skills.
• Ability to prioritize work, make decisions with limited information, and adapt in a fast-paced environment.

Business Support ATR-B - The typical base pay range for this role across the U.S. is USD $22.02 - $36.25 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $28.89 - $41.92 per hour.  Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay  Microsoft will accept applications for the role until October 6, 2025. 

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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