Programme Administrator – DMS (25 hrs per week - 10 Months Maternity Cover)

Programme Administrator – DMS (25 hours per week-10 Months Maternity Leave Cover)

Location: Whittington Barracks, Lichfield

Salary: £17,799

Contract Term: 10 months (maternity cover)

Role Profile

To Provide administrative support in the coordination and administration of Pearson TQ Apprenticeship programmes.

Core Tasks and Responsibilities 

• Support in the preparation of documentation relating to Apprenticeship learners. 
• Assist with and/or conduct learner inductions to Apprenticeship programmes, as required.
• Support in the timely administration/processing of Apprenticeship starts, achievements, leaver paperwork and ensuring accurate records (either electronic and/or paper based).
• Assist with all administrative tasks, paperwork and processes, such as bookings and registrations, relating to apprenticeship qualifications and functional skills.
• Assist with formal/contractual reviews, as required, ensuring that they are completed within the appropriate timescales as determined by the customer and that the MIS and e-portfolio system are up to date with review information.
• Support with processing and distributing apprenticeship certificates ensuring electronic and hard copies are stored as appropriate.
• Ensure Maytas MIS system is kept fully up to date and accurate, including any updates and amendments being completed accurately and in a timely manner.
• Ensure all learner files and paperwork are managed to a high standard and are audit ready at all times and assist with file archive and audit processes as needed.
• Attend and contribute to team and other operational meetings, as required and for the dissemination of information and sharing good practice.
• Monitor and manage stationery or any other consumable orders as necessary and in line with Company Purchase Order procedures.
• Ensure that all allocated administration tasks relating to the coordination of Apprenticeship programmes are undertaken efficiently, effectively and in a timely manner.
• Provide an exceptional customer experience, maintaining good stakeholder communication including answering and directing queries from customers or learners as necessary.
• Ensure excellent working relationships with management, apprenticeship coaches, quality staff, external points of contact and all other personnel you come into contact with.

Essential

• Good administration and organisational skills
• Competent in IT packages such as Microsoft Office 
• Competent in Excel 
• High level of accuracy and attention to detail 
• Excellent written and verbal communication skills 
• Efficient, effective and able to prioritise 

Desirable

• Experience of Maytas or other MIS systems and e-portfolios 
• Experience of Ofsted and/or DfE funding requirements 
• Previous experience in working for a Training Provider or Awarding Organisation

Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing TalentExperienceGlobalTeam@grp.pearson.com.