Finance Officer (AP)

Invoicing (Purchase Plus)

• Checking and receiving of daily PO
• Interface invoices Purchase Plus to People Soft
• Download interface report from PeopleSoft
• Extraction of Outstanding PO report from Purchase Plus. Follow up on partial delivery and overdue PO status

New supplier creation in Purchase Plus and People Soft

• Complete process to create new/informal supplier in Purchase Plus and People Soft
• Add in supplier code in Purchase Plus in order to link the supplier in People Soft for invoice interface purpose
• Supplier Account Management
• Update / Change of supplier details (Local and Overseas) in People Soft

Creation of new item in Buylist (Catalogue & Buylist Management)

• Understanding of P&P policy
• Understanding Requisition via Buylist and via informal supplier
• Obtained approved quotation from HODs before creation of new items in Purchase Plus

Invoice Processing

• Understanding delegation of authority requirement and purpose of processing invoice under Preapproved and Workflow
• Documents required (eg. Service form / Approved quotation / Capex form) for non-food PO
• Follow up and update on maintenance contract status
• Preapproved, Workflow, Manual Payment Form & GIRO

Weekly Payrun File Checking

• Checking weekly (every Thursday) payrun file and identity errors
• Process on how to get AP Paycycles Team and AP Specialty Team to rectify the error postings
• Recheck for revised payrun file before AP Paycycles Team upload payrun file to bank
• AP month end closing, to provide BSC month end journals on accruals

Receiving of non-food items

• Assist to check the item accordingly to purchase order, quantity & description. 
• AP month end closing

General Cashier

• Witness daily and weekly DIY laundry cash count DIY
• Audits daily collection of the General Cashiers Summary against the bank in slip.
• Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count

Other Duties

• Maintain documents and filing systems for audits of hotel accounts and ensure compliance for contractual agreements and governmental compliance.

People:

• Communicate and coach the Guest Service Leaders / Guest Service Agents / Finance Officer to ensure Finance policies and procedures are adhered to.
• Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2 way communication.
• Work better together with the other Finance team member, taking over the duties when he/she is not available. 

Guest Experience:

• Shares information with others readily to help everyone work together better for the internal and external guests. 
• Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.
• Anticipate guests’ needs, handle enquires and solve problems.

Responsible Business:

• Support the hotel’s corporate responsibility initiatives in the areas of community involvement, environment management, workplace health & safety and food safety, drive action plans as required to achieve hotel corporate responsibility objectives.
• Ensure CSA controls are implemented to achieve minimum 90% in CSA for AP, AR and Revenue sections.
• Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count.