Administrative Assistant II

Department:

Division of Student Affairs

Position Overview:

The incumbent will be responsible for providing administrative and purchasing support for two departments under the Academic Partnerships Administration in the Division of Student Affairs. Areas of support include The Center for Democracy and Civic Life (CDCL) and the Department of Student Affairs Success Initiatives (SASI).

Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $46,612 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles.  Tuition remission is also available. 

• What is it like to work at UMBC?  Check out Glassdoor or Indeed.
• For 15 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available.

Responsibilities:

• Coordinates the purchase of supplies, services and catering for departmental events and programming in accordance with institutional systems (PAWS, P-Card, D-Card).
• Manages and reconciles department Purchasing Card (P-Card) and Department Card (D-Card)
• Make all necessary travel arrangements for CDCL and SASI staff and prepare appropriate travel forms including e-travel requests, registrations, bookings and reimbursement. Will occasionally be responsible for student travel.
• Securing the services of outside vendors according to institutional guidelines (e.g. vendor contracts, purchase orders and PAW systems).
• Assists in program/event preparation and breakdown.
• High School Diploma or GED
• Three years providing administrative support
• Experience in Higher Education
• Excellent Customer Service Skills
• Working Knowledge of Computers and Proficiency with Microsoft Word, Excel, Email and Peoplesoft
• Excellent verbal and written communication skills
• A background check will be required.
• Upload a cover letter and a resume.  
• UMBC offers a rich benefits package including the following for nonexempt regular employees.
• Generous Leave which includes accruing the following for full time positions:
• 14 Days of Annual Leave  (increases with years of service)
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

Required Minimum Qualifications: Preferred Qualifications:  Background Screening Statement: Special Instructions to Applicants: Closing Date: Open Until Filled; Best Consideration Date: October 12, 2025 Benefits:

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary:

Pay Range 09 (minimum: $22.41/hour, maximum: $29.68/hour) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours: Full-time Type: Regular FLSA Status: Nonexempt  Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.