Executive Assistant - Student Unions

Job Title

Executive Assistant - Student Unions

Department

University Center

Salary

$35,000 - $42,875; commensurate with experience

Job Summary/Basic Function

Serve a member of the Student Union's Leadership Team. Reporting directly to the Director for Student Unions, perform a variety of complex secretarial, administrative and clerical tasks, to include but not limited to, receiving, directing and assisting visitors and incoming telephone calls; providing procedural information; drafting and generating a variety of materials including correspondence, memos, reports and presentations; maintaining director's calendars; making travel arrangements; monitoring and maintaining multiple budget operations; completing new hire paperwork for student workers; administering departmental student worker payroll; purchasing supplies and equipment as needed; and performing other related duties and special projects as assigned.

Required Education

High School diploma or High School Equivalency (HSE) required.

Required Related Experience

Three (3) years of secretarial/clerical, bookkeeping experience required. Note: An Associate's degree (two years of college coursework) and one year related experience may be considered in lieu of work experience.

Desirable Related Experience

Prior experience in a University setting preferred. Familiar with Banner or similar software programs preferred.

Desirable License/Registration/Certification

Cap/Cps Preferred.

Documents Needed To Apply

Cover Letter & Resume Required

MTSU offers a comprehensive benefits package, including but not limited to the following:  

• Sick Leave
• Vacation Leave for Administrative/Classified Staff/12-month Faculty
• 13 paid University holidays
• Medical, dental, vision, and life insurance
• Retirement plans
• Optional 401K and 403B Deferred Compensation Plans
• Educational benefits for the employee and their spouse and dependents

Click here for additional information. 

MTSU is an equal opportunity, affirmative action employer that values diversity in all its forms. Women, minorities, individuals with disabilities, and protected veterans are encouraged to apply.

Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at https://w1.mtsu.edu/police/annual-security-report.php or by contacting MTSU Public Safety at (615) 898-2424.

MTSU is a Tobacco & Drug-Free campus.

This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.

For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call 615-898-2929 or email emp@mtsu.edu.

Application Review Date: October 16, 2025