Senior People & Culture Associate - Contracts

Job Title:                            Senior People & Culture Associate – Contracts  

Career Stream:                   Professional  

Career Level:                      Professional Level 2

Department:                       People and Culture

Job Family:                         People and Culture

Job Sub-Family:                  Recruitment and Hiring  

Location:                             UK or France

Workplace Designation:     Partially Remote  

Term:                                  Permanent

Funding:                             Split  

Line Manager:                    Senior People & Culture Manager

Salary:                                £28,500 - £35,600* 

General Function

The Senior People & Culture Associate for Contracts provides administrative support across a variety of functions supporting the recruitment, hiring and consultant lifecycle of Internews Europe (UK) and Internews International (France) Personal Services Contractors. 

 ESSENTIAL DUTIES & RESPONSIBILITIES include the following, with other duties upon request:  

• Draft personal services contracts and modifications for both Internews Europe and Internews International 
• Review contract requests on a case-by-case basis to ensure adherence to organisational and international hiring regulations, tailoring needs to those of Internews Europe, Internews International and the overarching Alliance
• Liaise with program teams to explain and advise on policies and best practices
• Lead collaboration with PMUs to find suitable solutions that meet the needs of all stakeholders for PSC contracts and modifications 
• Distribute and track contract documents through electronic signature software, proactively setting reminders and ensuring documents are signed within service level commitment timeline 
• Create and maintain accurate, up to date contractor records 
• Run regular, weekly, bi-weekly, monthly or ad-hoc personnel reports 
• Provide support and reporting on personnel data for internal and external organizational audits 
• Perform background screens as required for long-term consultants 
• Perform regular data audits within specific HR systems, updating data as needed in response to data audit findings
• Co-Manage contracts request inbox, ensuring individual tasks are picked up, processed, and archived
• Perform vetting upon new contract process, clearing false hits or escalating results as needed
• Determine necessary compliance documentation and approvals for each contract or modification including ERGO pre-approvals, RRSAs, Right to Work checks, etc.
• Initiate the process of acquiring necessary approvals including liaising with other teams and ensure outcomes have been documented in an auditable manner
• Pro-actively flag and support updates to SOP documents for recruitment processes as requested
• Cross-train on a range of other HR duties and support as needed
• Review and track Conflict of Interest disclosures as needed
• Support clearance of consultant conflict of interest disclosures, escalating disclosure as needed
• Provide support, coordination, and project management to wider HRPC projects and priorities as required
• Complete ERP data entry and maintenance for all IEU and II PSCs as well as locally engaged staff
• In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice.  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Required

• University Degree or equivalent experience and Minimum 3 years of prior relevant experience
• Professional proficiency in English (written and spoken)
• Prior experience in office administration experience, preferably in Human Resources
• Proven ability handling confidential and/or sensitive information
• Prior experience with databases, preferably an HRIS
• Strong grasp of Microsoft Windows environment including MS Word, Excel, Outlook, and Explorer

• Organized, Logical, Detail-Oriented

• Critical thinking skills and ability to following documented procedures; ability to take direction and work independently to complete tasks on time
• Strong written and verbal communication skills
• Experience working in collaborative team environment

• Internet Savvy

• Proven organizational skills, with good attention to detail
• Proven ability to operate in a multicultural and remote work environment
• Proven ability to multitask and prioritize a shifting workload
• Experience working in a collaborative team environment. 
• CIPD certification (Level 3 or above)
• Experience with web-authoring, intranet, and / or page layout software
• Prior experience working for an international nonprofit or in the international development sector. 
• Expected office hours are generally Monday through Friday from 09:00am to 5:30pm. 

Preferred

Work Environment:

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. 

Closing Date For Applications:

Midnight on the 19th of October 2025

*If the successful candidate is located in France, the salary offered will be in line with the French-specific scale.