Administrative Assistant

Responsibilities:

• •    Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators
• •    Answer and direct phone calls, manage emails, and handle incoming and outgoing mail. 
• •    Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary
• •    Organize and book travel accommodations for staff and management, following the Fund's guidelines
• •    Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports
• •    Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally
• •    Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors
• •    Prepare meeting minutes and agendas
• •    Maintain shared drive information, databases, contact lists, and other important information

Qualifications:
•    High School Diploma or GED required; 
•    Minimum one (1) year of administrative experience in a general office environment required 
•    Working knowledge of Benefit and Pension Funds Benefits  
•    Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities 
•    Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task
•    Basic skill level in MS Office Suite, Oracle, IronClad
•    Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
•    Must be able to work with older individuals, have empathy and Patience 
•    Must be able to interact and communicate with individuals at all levels of the organization in a professional manner