Payroll Clerk

Position:                      Payroll Clerk                                        FLSA:   Non-Exempt

Company:                    Gibson                                                 Location: Downers Grove, IL

Department:               Accounting

• Reports to:                  Vice President & CFO

General Summary

Assist in the processing of employment related personnel transactions.  Requires the ability to work with employees and maintain confidentiality of work at all times.  In addition to personnel functions may perform various accounting tasks to insure accurate and timely completion of work.

Principal Duties and Responsibilities

• Assist in processing weekly union payroll and its associated reports accurately and timely.
• Prepare and distribute federal, state, and SDU payments, maintain payroll tax ledger.
• Process incoming personnel forms and timesheets per established procedures, which includes verifying completeness of documents, coding data for processing, etc.
• Maintain new/terminated list of employees.
• Assist in resolving discrepancies on reports or payroll checks by interacting with the PM’s or field personnel.
• Review and enter new hire paperwork for field employees, review I9 forms, enter information into E-Verify
• Maintain new hire kits and filing for field employees.
• Assist with the monthly processing of union reports; and benefit payments, tracking pension totals.
• Coordinate and process general administrative work (routing of field/office timesheets, maintain vacation log, unemployment notices, verification of employment, IDES report, SDU.
• Work with supervisor to develop efficient methods of accomplishing specific functions.
• Prepare special reports and complete other projects as directed.
• Establish and maintain records of transactions where follow-up action is required and recommend action for closing.

Job Specifications

• Knowledge of general construction accounting, invoicing, and union payroll a plus.
• Excellent written and verbal communication skills essential.
• Accurate and efficient keyboarding.
• Working knowledge and ability to operate a 10 key calculator accurately.
• Must have a working knowledge of Microsoft Office applications (Outlook, Excel, Word).
• Working knowledge of or the ability to learn Viewpoint/Vista/ERP software.
• Ability to multitask, organize and prioritize work assignments, make sound decisions, and produce accurate and timely results.
• Proactive work ethic, demonstrate integrity, professionalism, and maintain confidentiality.
• High school diploma or its equivalent with at least two years related experience and/or training in the field; or an equivalent combination of education and payroll experience.

Accountability And Measurement

• Partner with others in the department to ensure all work is accurate, deadlines are met, and procedures are followed.

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met for an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, stand, sit, talk, and hear. The employee is regularly required to use hands to handle, or feel objects, tools, or computer keyboards. The employee is regularly required to reach with hands and arms, climb or balance and stoop, kneel, crouch or crawl. The employee may frequently lift and/or move up to twenty (20) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is required to regularly commute to site locations. The employee may be exposed to moving mechanical parts, fumes, or airborne particles and outside weather conditions. The noise level in the work environment is usually minimal.

As a leading provider of electrical construction, service, and maintenance, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Compensation Range:  $60K - $70K based on qualifications and experience

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Notice To Prospective Employees: There Have Been Fraudulent Postings And Emails Regarding Job Openings. Emcor Group And Its Companies List Open Positions Here. Please Check Our Available Positions To Confirm That A Post Or Email Is Genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled.

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