Construction Assistant Project Manager

Willdan Energy Solutions (WES) is seeking a detail-oriented Construction Assistant Project Manager to provide vital support to our professional construction and engineering teams. This role ensures smooth project coordination, accurate documentation, and high-quality standards while helping deliver exceptional client satisfaction.

Willdan Energy Solutions is one of the nation’s leading providers of specialized energy and resource management services. We partner with utilities, commercial clients, and government agencies to design and implement innovative engineering solutions that drive energy efficiency and sustainability. Our portfolio includes engineering, infrastructure retrofits, commissioning, program management, and conservation program implementation. 

Duties And Responsibilities

• Support Project Managers, Construction Managers and Engineers in all phases of a projects development and execution. 
• Provide administrative and logistical support the project development team. 
• Review specifications and drawings to familiarize yourself with the project scope. 
• Maintain contract documentation and ensure compliance with requirements. 
• Set up and manage project FTP sites for document sharing. 
• Coordinate timely review of RFIs, submittals, and closeout documentation. 
• Assist Project Managers in the preparation of bid documents. 
• Collaborate and coordinate with Engineers and Expeditors for DOB filing. 
• Collaborate with design teams, consultants, and contractors to achieve critical milestones. 
• Assemble closeout documents and work with contractors to resolve compliance issues. 
• Adhere to company best practices at all times. 

Job Requirements / Qualifications

• 3–5 years of administrative experience in the engineering/construction industry. 
• Strong organizational skills with the ability to manage detailed processes in a fast-paced environment.
• Proven problem-solving abilities and adaptability under pressure. 
• Excellent verbal and written communication skills.
• Customer service focus with demonstrated success in client satisfaction. 
• Self-motivated, professional, and team-oriented. 
• Proficiency in Microsoft Office Suite and Procore. 
• Preferred: familiarity with construction contracts and technical documents. 
• Bonus skills: knowledge of e-Builder/Trimble, PM Web, and Submittal Exchange. 

EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Energy Solutions participates in E-Verify.