Administrative Assistant, Working Title TV

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

The Team Assistant will be responsible for managing the schedules of Head of Television and VP, Development and liaising with UK-based Executives to manage meetings. This role will be the point of call for the Working Title Television department in the Working Title US Office on the Universal Lot.

Duties will include but are not limited to the below:

Calendar Management And Scheduling:

• Manage schedules for Head of Television and VP, Development
• Set meetings internally and externally, be it project specific or general meetings with writers/directors and general support for the Creative Execs.  
• Liaise with UK Executive’s offices and ensure certain meetings/calls are added to their diaries and vice versa
• ‘Front of house’ duties when welcoming people for TV meetings.
• Act as the first point of contact for Working Title development department on calls and ensure that messages are passed on and dealt with professionally.
• Run through US exec team diaries daily and prompt meeting prep (i.e. read/watch various material)
• Take minutes in internal departmental meetings and ensure that any tasks that arise are being actioned and followed-up.
• Liaise with Universal International Studios (UIS) regarding weekly and monthly meetings.

Submissions & Creative Materials

• Support the development team with managing the submissions log.
• Cover material and writing coverage when assigned, including writing synopses and providing informed feedback.
• Organize materials to ensure that the TV and Film development teams can access remotely.
• Proofing new drafts as soon as they come in and amending/editing any typos using Final Draft.

General Admin/Creative:

• When necessary, cover screenings/events and report back in a timely fashion, highlighting any recent film, tv, theater news/reviews/general information that might be of interest and relevance to the wider Film and TV departments.
• Liaising with high-profile talent to arrange their national/international travel and accommodation
• Organizing exec travel when going on business trips or to events and festivals, and to and from set / production visits.
• Updating our general writers and directors long-lists.
• Organizing and submitting exec expenses.
• Lunch and coffee run from time to time.

Qualifications

Basic Requirements

• Minimum 2 years of experience as an assistant

Desired Characteristics:

• An individual who thrives in a busy and varied creative environment
• Previous experience at an agency or a buyer a plus
• Demonstrated knowledge of established and emerging talent in the Film & TV industry
• Strong organizational skills, a ‘can-do’ attitude and ability to demonstrate confidentiality and discretion
• A keen interest in Film and Television is expected but wider creative industry interest is welcome.

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.