Administrative Assistant - Part Time

When you join the Kinetic Engine Systems team, you are more than a number - you are a valued part of our company family. Superior craftsmanship, employee pride and a shared commitment to continuous improvement are the foundation of our success. We have a strong reputation for professionalism and quality in the aerospace industry. Our company is committed to excellence and we recognize that the right people, offering their ideas and expertise, will enable us to continue our success. We seek team members who are passionate, adaptable, driven to achieve quality results, focused on continuous improvement, self-motivated and problem solvers. 

Job Position Summary: Provides administrative support for the day-to-day operations of the finance and quality departments. 

Minimum Requirements:

• High School Diploma or Equivalent.
• Strong attention to details
• Organizational skills.
• Basic computer skills including Microsoft Office
• Time Management Skills
• Ability to multi-task, and pivot from one task to another
• Ability to effectively communicate both written and verbally
• Ability to work well with other employees.
• Basic computer skills to include Microsoft Office.

Duties/Responsibilities:

• Ensure adherence to safety regulation and standard.  Follow Safety culture and wear PPE when required.
• Provides general administrative support such as scanning documents, organizing and filing.
• Utilize various scanning equipment to convert physical documents into digital formats
• Checks for accuracy and clarity, performing regular audits to maintain high standards
• Prepares documents for scanning by removing staples, sorting, and organizing them to ensure optimal scanning conditions.
• Index and classify scanned documents according to established system for easy retrieval and access.
• Ensure physical documents are disposed of properly.
• Performs other duties as assigned.

Working Conditions:

• Normal Production environments, subject to high noise levels from operating machines; physical hazards from moving equipment and sharp machine parts; breathing fumes, dust, and mist; skin exposure to oil and cutting fluid; exposure to sharp metal edges, and forklifts.
• Will travel back and forth between Southwick and Westfield facilities.

Physical Requirements:

• May have to lift up to twenty (20) pounds at a time, as required.
• Prolonged periods sitting at a desk working on a computer.
• Must be able to push, pull, reach overhead, stand, walk, climb stairs, bend and/or sit for long periods of time.

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Equal Employment Opportunity
Kinetic Engine Systems is an Equal Opportunity employer. All qualified applicants will receive consideration for employment based on merit, without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodations
Kinetic Engine Systems is committed to offering reasonable accommodations to qualified job applicants with disabilities. If you need assistance or an accommodation due to a disability, please click here to contact us and let us know the nature of your request and contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. 

Transparency In Coverage (TIC) information
This is a link that will take you to Cigna’s website for access to Kinetic Engine Systems' Machine-Readable Files per the Consolidated Appropriations Act, 2021 Transparency in Coverage requirement to provide Machine-Readable Files on the health plan (effective July 1, 2022). Machine Readable Files | Cigna Healthcare

E-Verify
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. 888-897-7781 dhs.gov/e-verify

Pay Transparency
The salary information is a general guideline only. A wide range of factors are considered when extending an offer, such as job-related knowledge and skills, qualifications, education/training, key skills as well as market and business considerations.  Other forms of pay (e.g., bonus or long-term incentive) may be provided as part of the compensation package, in addition to a full range of medical, financial, and other benefits, dependent on the position offered.