PAYROLL SPECIALIST

Minimum Requirements

• Strong payroll background with 2 plus years’ experience with certified payroll, accounting or another business-related field.
• Proficient in Microsoft Word, Excel, and other Microsoft Office software programs
• High degree of accuracy and attention to detail
• Organized and accurate.
• High school diploma or GED equivalent.
• Ability to maintain strict confidentiality

Preferred Requirements

• Associate’s degree in accounting, business or another related field
• 2-4 years’ experience in a payroll processing position.
• 1 year experience in human resources

Responsibilities

• Promote Company Purpose, Mission, and Vision statements while living Company Values.
• Answer team member questions related to payroll or other employment policies; troubleshoot errors/issues and respond in a timely manner.
• Complete weekly payroll processing steps in a timely, efficient and accurate manner and work with supervisors on discrepancies in data.
• Prepare, process, and submit certified payroll reports and employee documentation in full compliance with prevailing wage and labor regulations.
• Pre-audit data and verify authenticity of output in daily payroll and file maintenance.
• Resolve problems concerning payroll and ensure compliance with all applicable state and federal wage and hour laws.
• Responsible for accurate distribution of all manual payroll checks.
• Responsible for working with PSS to assure accurate information/data in the payroll module.
• Responsible for balancing payroll runs.
• Reviews wages and corrects errors to ensure accuracy.
• Records changes affecting new wages for each employee.
• Support timecard data entry or import from external sources.
• Where applicable, submit Davis-Bacon trust transfer amount weekly, coordinate monthly Davis Bacon deposit, verify certified payroll reporting and sub-contractors reports and report non-scale jobs information for federal or state reporting.
• In coordination with Payroll Shared Services, prepare manual payroll drafts as required for errors or terminations.
• Verify accuracy of re-employment earnings and hours.
• Working with Payroll Shared Services, verify child support and wage garnishments.
• Interact and communicate with HR, Accounting and Supervisors on a continual basis.
• Accurately perform data entry into UKG, Workforce Central and/or other Informations Systems as required.
• Complete wage or employment verifications for outside parties.
• Prepare and maintain team member files.
• Prepare new employee orientation materials and assist with onboarding.
• Assist the human resources and/or administration teams with various tasks and special projects.
• Help to coordinate and maintain random drug screening program with the Safety team.
• Always work safe and take action to prevent any and all unsafe actions, processes, and behaviors.
• Performs such similar, comparable or related duties as may be assigned or required.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Strong knowledge of MS Office Suite products and proficient math skills.
• Ability to work independently, make sound decisions under pressure, and adapt to changing priorities in a fast-paced environment.
• Ability to demonstrate professionalism, tact, diplomacy, and critical thinking skills when dealing with employees and the public.
• Ability to multi-task, prioritize, and meet deadlines.